PROJECT ADMINISTRATOR

We are seeking a detail-oriented and organized Project Administrator to support Project Managers and ensure the administrative side of projects runs smoothly. This role is ideal for someone who is highly organized, customer-service focused, and comfortable managing multiple priorities in a fast-paced office environment. The Project Administrator will serve as an important point of contact for customers while assisting with contracts, invoicing, job documentation, payments, and other administrative processes.

Responsibilities - Assist Project Managers with day-to-day administrative duties and project processes - Maintain accurate and up-to-date job information and documentation - Prepare contracts, invoices, and other project-related paperwork - Audit completed jobs to ensure information is accurate and complete - Serve as a point of contact for customers and facilitate professional communication, both verbally and in writing - Answer incoming phone calls and direct customers to the appropriate Project Manager or staff member - Communicate and coordinate with insurance and mortgage companies - Collect and apply customer payments to accounts - Assist the Accounts Payable team with entering purchase orders - Maintain organized records and documentation - Meet deadlines and prioritize multiple tasks while maintaining accuracy - Provide professional and responsive customer service throughout the project process Qualifications - Strong written and verbal communication skills - Previous experience answering phones and directing calls in a professional office environment - Knowledge of QuickBooks - Strong computer skills and ability to learn new software and systems - Excellent organizational and time-management skills - Strong attention to detail and accuracy - Ability to manage multiple priorities and meet deadlines - Customer-service oriented with a professional and friendly demeanor - Dependable, responsible, and able to work effectively as part of a team - Ability to work independently while supporting Project Managers and other departments By applying for this job, you agree to receive calls, Al-generated calls, text messages, or emails from Synerfac Technical Staffing and our contracted partners.

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