Executive Assistant (Finance & Admin)

Become the go-to person behind the leadership team of a fast-growing advertising business. Own the finance admin, keep the business running smoothly, and grow with us as we scale.
$1,000/month | Full-time | Fully remote | European business hours
About us
We build technology and services across advertising, payments and customer lifecycle supporting hundreds of businesses operating in the digital economy. We are growing fast, expanding our team, and building the systems to match that momentum. The role
This is a hands-on role at the centre of the business.

You'll work closely with our leadership team, owning the finance and admin work that keeps everything moving: billing, invoices, contracts, records and much more. Your work will directly free up leaders to focus on strategy and growth. You'll start with a clear set of core responsibilities and the support to learn them properly. As you prove yourself, you'll take on more, help shape how we work, and find better, faster ways to get things done. You don't need to be an accountant. What matters is that you're accurate, reliable and take real ownership of your work.

What you'll do
Create invoices and prepare weekly billing drafts, and keep billing running when the finance lead is away
Follow up on overdue invoices, politely and persistently, until they're paid
Check company card transactions against our software budget, flag differences and keep cost records up to date
Send contracts to team members and make sure client contracts are signed and filed
Keep team records organised: contracts, start dates and time off
‍ Support hiring admin, from posting job ads to coordinating candidates
✅ Track every request through to completion and confirm when it's done
⚙ Suggest simpler ways to handle repetitive work, using AI tools and simple automations
As you learn the business, take on more admin from leadership and operations
About you
✅ Experience as an executive, administrative or finance assistant
✅ A degree in Accountancy, Finance or a related field, or solid hands-on experience with invoicing and receivables
✅ Careful attention to detail.

You check your work before it goes out.
✅ You only need to be told once.

You ask questions when something is unclear, then you own the task.
✅ The initiative to spot what's overdue or missing and act without being reminded
✅ Confidence with spreadsheets and cloud-based tools
✅ Clear written English and the confidence to chase payments professionally
✅ Discretion with financial, contract and personal information
✅ Reliable availability during European business hours, with a stable internet connection and backup power
It's a bonus if you have:
⭐ Experience at an agency, e-commerce or SaaS company
⭐ Experience with payment platforms or accounting software
⭐ Experience with project management and team communication tools
⭐ Experience with recruitment or HR admin
⭐ The habit of using AI tools in your daily work
This role suits someone who likes things done properly, takes pride in clean records and earns trust by doing what they say they'll do.

What we offer
$1,000 per month*
Full-time
Fully remote, work from anywhere
Aligned with European business hours
Room to grow with the business
How to apply
Click '
Apply To Position
' to complete our application form, which ends with a brief video where you introduce yourself and answer a few questions. We review every application personally and will keep you updated on your status.

• This is a gross monthly fee for an independent contractor. You're responsible for tax in your country of residence. Please apply only if you're happy to work remotely on this basis.