Sales Executive Assistant

The Sales Executive Assistant provides high-level administrative and operational support in a fast-paced, dynamic environment. This role partners closely with the CRO and Sales leadership, serving as a trusted liaison across the Sales organization and broader HBS team. This individual operates with a high degree of independence, handles sensitive and confidential information with discretion, and thrives under pressure while supporting a wide range of executive-level activities.

Serve as a strategic partner to the CRO and Sales leadership, exercising independent judgment to manage competing demands, anticipate needs, and support effective decision-making. Coordinate internal and external meetings, including recurring leadership cadences, cross-functional initiatives, and sales forums; Plan and execute key sales meetings and communications, including monthly calls, agendas, content development, and post-meeting distribution.

Coordinate complex domestic travel arrangements (flights, hotels, ground transportation) and align logistics across designated team members to ensure seamless execution. Lead end-to-end event planning for executive and sales-level events (e.g., Quarterly Business Reviews, Sales Kick Offs), including logistics, vendor coordination, catering, communications, and materials. Leverage artificial intelligence (AI) to enhance business processes, improve operational efficiency, and drive continuous improvement.

Support executive communications and presence, including managing professional social media activity in partnership with Marketing. Perform a wide range of administrative and operational tasks, including invoice processing, vacation approvals, performance review coordination, and executive meeting logistics. Serve as a back up for other administrative functions.

Bachelor’s Degree or equivalent years of experience
~6+ years of administrative experience to include at least 3+ years of supporting Executive Leadership
~ Computer Skills: High Proficiency in Microsoft Office Suite, specifically Outlook, Word, Excel & Power Point.
~ Heartland Business Systems is one of THE LARGEST technology VARs or Value-Added Resellers in the Midwest. Anything that happens with computers – we do it! Performance
– HBS is driven to achieve exceptional results in all aspects of our business.

Respect
– HBS Team Members demonstrate personal integrity and professionalism when dealing with all internal and external contacts. Innovation
– HBS is passionate to serve our internal and external customers with innovative solutions to enhance their success. Development
– HBS is committed to developing ourselves and each other in ways that support and improve the performance of ourselves and our business.

Competitive Compensation Package (may include, but is not limited to: bonus, incentive, commission, fair wage, retirement plans, and benefits with HSA-compatible plans)
Growth Opportunities
Community Involvement
Personal Development
Personal Time Off
Heartland Business Systems is an

Equal Opportunity Employer - Including Disabled and Veterans.