ADMINISTRATIVE COORDINATOR - SR. ADMINISTRATIVE COORDINATOR - Spacecraft Development Support

Who We Are: The Spacecraft Development Department is a group of innovative engineers, program managers, and technicians developing unique spacecraft solutions for challenging space missions. We design and fabricate custom solutions to explore the boundaries of science or solve complex problems not yet delivered by industry to accommodate a variety of payloads. By joining our team, you will receive an additional $500.00 in your first paycheck (minus applicable taxes).

Objectives of this Role: Provide clerical and administrative support to Spacecraft Development department, including directors, managers, engineers and occasionally support other staff in the Space Systems Division as needed. Detail-oriented with strong organizational and multitasking skills. Willingness to work independently, take initiative, manage competing priorities, and perform effectively under pressure while meeting tight deadlines. Must be proficient in Microsoft Word, PowerPoint, Excel, Teams, and Adobe applications.

Demonstrate a willingness to learn, adapt to new software, and stay current with evolving technology. Must have very good verbal and written communication skills, maintaining confidentiality in situations that require it. Take initiative and follow through on assignments with limited supervision.

Daily and Monthly Responsibilities: Oversee meeting planning, manage calendars, schedule TEAMS meetings, and interface with external clients. Occasional early morning and lunchtime support may be requested. Coordinate interviews and track hiring processes and new hire onboarding. Coordinate travel itineraries and make reservations for domestic and foreign travel using Concur. Prepare travel authorizations and expense accounts for travelers. Generates reports and other materials consistent with desired formatting and organizes data as needed.

Provide support for projects, proposals, reports, and other administrative duties. Keep track of project manager's project deliverables schedule and update the Tracker system. Prepare purchase requisitions and check requests. Occasionally will need to ship equipment, both domestically and internationally. Prepare necessary documents.

Requirements: Requires a high school diploma or equivalentSecretarial/Administrative skills and work experience 6-15 years: Administrative support experience. Proficient in using Microsoft Word and Adobe. A valid/clear driver's license is required