Event Sales Administrative Assistant

Job Description
Job Description
Description:
The
Event
Sales Administrative Assistant reports directly to the Event Sales Director and collaborates with the Event Sales Operations Manager performing a wide range of administrative duties to support the Events Department at Portside Pier.

DUTIES AND RESPONSIBILITIES

Enters new inquiries into events system
Enters event bookings into reservation system
Answers phone efficiently and professionally and responds to voicemails
Prints and prepares daily banquet event orders including updating and cutting menus
Maintains and updates menu cards for reception events
Creates host sheets with weekly events for the Portside Pier host stands
Creates specialty and custom menus
Assists in menu detailing guests’ event orders
Organizes events office and banquet cabinet
Orders and manages inventory of office supplies
Assists in additional projects given by the Events Director and Management Team
Assists in creating new systems and procedures to further organize the Events Department
Requirements:
QUALIFICATIONS:
Proficient in Microsoft applications
Basic mathematics
Highly organized and detail oriented
Experience in a restaurant or events field preferred
Experience with OpenTable and TripleSeat preferred
Experience with Instagram and/or TikTok
Experience with Canva
Must be able to stand, walk, reach, bend, stoop, and wipe for extended periods of time
Must be able to carry trays and supplies (up to 25 lbs.)
AVAILABILITY:
Part-time 3-5 days/week (15-25 hours/week) dependent on event schedule
Compensation & Benefits:
$20-23/hour dependent on experience
Discounts on meals