Project Management Specialist – Real Estate Practice

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

The Project Management Specialist will report to the Head of Real Estate Practice Administration and join a team that provides operational, administrative, and strategic support to the Global Real Estate Practice and its senior leadership.

The successful candidate will coordinate across multiple stakeholders, manage priorities, and ensure deliverables are completed accurately and efficiently. Responsibilities include complex calendar management, scheduling, meeting and event coordination, preparation of client-facing materials, and providing administrative support, while contributing to key projects and daily practice operations.  

This role requires a highly organized, detail-oriented, and responsive professional who thrives in a fast-paced environment.

Responsibilities include:

• Support business functions and operations for the Real Estate Practice’s senior stakeholders.
• Oversee scheduling and logistics for Real Estate Practice meetings, programming, and events as assigned.
• Coordinate and track major Real Estate practice initiatives.
• Assist with scheduling calls, meetings, and events, both internally and externally, of the Real Estate practice key team members.
• Assist with logistical planning for major initiatives.
• Research and maintain working knowledge of major clients and development for the Practice.
• Develop and maintain relationships with key clients and vendors.
• Serve as liaison to firm departments, and external stakeholders when necessary, to promote and coordinate new or existing projects.
• Plan and coordinate special projects in support of the Real Estate Practice and perform related duties as required.

Qualifications:

• Strong interpersonal skills to interact with attorneys and staff at all levels within a large law firm setting
• Attention to detail and good organizational skills; effective at multi-tasking
• Demonstrated ability to deal with confidential and highly sensitive information
• Excellent oral and written communication skills
• Proactive self-starter who is able to self-manage and also work as part of a team, with the ability to work in a fast-paced, intellectually rigorous environment

Experience:

• Bachelor’s Degree
• Experience working in a legal or other global professional services firm
• Must have at least 15+ years of direct experience in scheduling and coordinating logistics

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $150,000 - $200,000. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.