Executive Assistant, Marketing; Pharmacy and Healthcare Delivery

Job Responsibilities

Conducts routine complex administrative office coordination assuring smooth, timely, and efficient office operations for the department. Administers assignments research, collection, analysis, and compilation of data and information for department reports. Controls the handling of files, reports, financial records, and confidential record retention ensuring regulatory compliance. Implements a high degree of customer service by fielding internal and external inquiries, finding resolutions, or redirecting as appropriate.

Establishes efficient workflow and office operations of the department by communicating established policies and procedures. Controls the internal and external department point of contact ensuring concise communication with employees, stakeholders, and members of the senior management. Prepares complex and comprehensive financial records and files about departmental expenditures, budget balances, investments, payroll, and operations. Examine performance evaluations within the department ensuring compliance and continuous improvement.

Identifies opportunities for staff support and administrative assistance to executive-level, senior management, or senior individual contributors as needed to ensure consistent department operations.

Onboarding of equipment, software for new hires
Skills:
Microsoft Office Experience (Outlook, Outlook Calendar, Word, Excel)
Making travel arrangements and submitting expenses after travel
Concur system knowledge is a plus
Experience w/ ordering office supplies & stocking
Experience w/ planning large meetings and reserving conference rooms
Experience w/ organizing and ordering lunch and set-up
Experience w/ backing up other Executive Assistants
Education/Experience:
Bachelor with equivalent experience required.