Sales & Marketing Administrative Assistant

Job Description
Job Description
The Garces Events Sales & Marketing department plans over 700 events per year that vary from corporate deliveries to weddings and large galas. Our events team has a focus on the Kimmel Center for Performing Arts, Academy of Music, and off-premise venues throughout the Philadelphia region. This position provides part time administrative support and organization for the Sales & Marketing team. The position will perform related duties as assigned by the Senior Sales Manager.

They will also perform duties listed below as they relate to all client events, holiday planning, and graduation weekend.

Specific duties include

Track and manage inquires (requests)
Answer phones and transfer to sales managers or assist clients
Maintain Reserve Cloud (event booking system)
Coordinate small internal events
Close out completed events
Maintain convention calendar and outreach
Create menus and labels for events as needed
Submit commissions to accounting team
Submit vendor check requests to accounting
Maintain networking calendar
Maximize & organize event collateral, supplies for promotional events, and signage inventory
Assist Planners with event-based needs, such as updating event orders
Send event orders to operations and culinary teams
Process payments and refunds
Send payment reminders and receipts
Make signage for events
Create E-blasts
Instagram posting
Run reports for the sales team
Use Microsoft Office, Canva, and MailChimp for daily tasks
Use InDesign for tasks as needed
Employee must be fully vaccinated (COVID) upon hire.

Job Type: Full-time
Salary: $18.00per hour
Schedule:
8 hour shift
License/Certification:
Driver's License (Preferred)
Work Location: In person