Project Coordinator Level 3

DivIHN (pronounced “divine”) is a CMMI ML3-certified Technology and Talent solutions firm. Driven by a unique Purpose, Culture, and Value Delivery Model, we enable meaningful connections between talented professionals and forward-thinking organizations. Since our formation in 2002, organizations across commercial and public sectors have been trusting us to help build their teams with exceptional temporary and permanent talent.

Visit us at to learn more and view our open positions.

• Provide administrative support to Project Managers and project teams
• Support internal departments with administrative tasks
• Assist in project scheduling, resource coordination, scheduling meetings and interviews, and task tracking
• Schedule meetings, appointments, and manage calendars
• Assist with interview schedule arrangements and communications with internal recruiting agents
• Assist with project procurement – supporting full lifecycle from order entry to invoice resolution
• Track existing orders, provide updates and proactively resolve delays
• Communicate and coordinate with vendors and contractors
• Support budget tracking and expense reporting
• Assist with data entry, record-keeping, and database management
• Coordinate project meetings, prepare agendas, take minutes, and track action items
• Prepare and maintain project documentation and presentations, including plans, schedules, reports, and contracts
• Monitor project timelines and highlight potential risks or delays
• Communicate project updates to stakeholders as required
• Support compliance with company policies, procedures, and project standards
• Maintain project filing systems and ensure document version control
• Handle confidential information with professionalism
• Perform other administrative duties as assigned

• Bachelors is required. PM certifications are strongly preferred and will set a candidate apart from others.
• Minimum of 3 years’ experience supporting Project Managers and procurement processes.

• Diploma or Bachelor’s degree in Business Administration, Project Management or a related field
• Proven experience in an administrative or project support role
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Familiarity with project management tools (e.g., MS Project, Asana, Jira, or similar)
• Proven experience in an administrative or office support role
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to work independently and as part of a team
• Dynamic Collaboration
• Office Administrator
• Conflict Resolution
• Effective Time management
• Interpersonal skills

• ERP experience – SAP or similar
• Familiarity with basic accounting or HR support tasks
• Customer service experience
• Certification in Project Management (e.g., PMP, PMC, CAPM, , PRINCE2 Foundation)
• Experience working in engineering or corporate project environments
• Experience using office management software and databases
• Knowledge of basic budgeting and financial tracking

• Organization and planning
• Problem-solving
• Team collaboration
• Adaptability
• Confidentiality and professionalism
• Time management
• Professionalism and discretion
• Reliability
• Adaptability

DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.