Team Assistant

About the Role

Pantheon is looking for an experienced Team Assistant to provide high-calibre administrative support to two Managing Directors within one of our investment teams. This is a varied, fast-paced role for someone who thrives on juggling priorities, working across time zones, and keeping a busy investment team running smoothly.

You'll be part of our central Administrative Team, working closely with fellow Assistants to ensure seamless cover, and liaising with colleagues across our global offices — including San Francisco, New York, Hong Kong, Tokyo, Singapore, Seoul, Bogotá and Dublin — to coordinate meetings, calls and travel across the business.

What You'll Be Doing

• Managing complex, multi-time-zone diaries for the two MDs and using MS Planner to drive team meetings, actions and priorities
• Coordinating a range of recurring committees and calls, including senior partner calls
• Producing agendas, compiling documentation and taking minutes for weekly team meetings
• Leading event coordination for major industry conferences, plus arranging travel for external events and summits
• Arranging national and international travel, including visas, transport and accommodation
• Processing complex multi-currency expenses via Concur and logging G&E
• Supporting onboarding for new joiners and acting as Co-Administrator for the AMEX app
• Registering participants for AGMs, Advisory Boards and conference calls, and maintaining accurate logs
• Conducting Know-Your-Client checks (World Check One, RepRisk) in support of Compliance
• Tracking team and key stakeholder availability, including conference and annual leave schedules
• Maintaining team data on SharePoint and supporting the monthly Vendor Management Audit process
• Acting as a trusted, confidential point of liaison between Pantheon and its associates and business contacts
• Providing broader administrative support and covering for other Assistants as needed

What We're Looking For

• Strong working knowledge of Microsoft Office, including Planner, for running meetings and delegating actions
• A flexible, proactive approach with the ability to manage multiple competing priorities
• Excellent organisational skills and sound judgement in planning your own workload
• High attention to detail and accuracy, even under pressure
• Professionalism, discretion and confidentiality as second nature
• Strong written and verbal communication skills
• Willingness to learn the team's working practices and adapt quickly
• Proven experience supporting a busy team, ideally within financial services or consulting