Marketing and Administrative Coordinator

This role will report to the Senior Manager, Marketing in an administrative and supporting role with the focus on coordinating logistics for trade show attendees, coordinating internal calendars and spreadsheets for events (internally and industry events), support administratively with company sponsored events (industry and internal events), support in tracking and documentation prep for Clinical Team events (training) and other projects as needed. This is a full-time role, on-site based in Baldwin, NY with the expected office move to Woodbury, NY, by year-end 2026.

Support tradeshow coordination with pre- and post-conference actions including registrations, travel plans, ordering equipment/supplies (i.e. carpet, lead retrieval, etc.), Coordinate the full cycle process for Representative Training Events with cross functional department. Support Clinical team in tracking data to include maintaining (input and update) information on status of cases and doctors.

Handle miscellaneous administrative duties including answering phones, scheduling meetings, making copies, collating sorting, unpacking marketing material, scheduling meetings/lab sessions, counting marketing material inventory, cover reception desk as backup support, etc. Keeping track of marketing product inventory. Support members of the Marketing team (creative and social media) in administrative support to their projects/initiatives. Complete other projects and duties as assigned. High School diploma or GED Required.

Bachelor’s degree in marketing, communications, public relations or related field preferred. Minimum 1-year experience in marketing, medical device industry a plus. Proven success in managing multiple projects and prioritizing tasks effectively. Computer skills: Solid experience with MS Office, Canva, Internet, Adobe and CRM/ERP programs. This is an on-site role based in Baldwin, NY with the expectation for the role to be moved to our Woodbury location on or before December 31, 2026.

We value the diversity of our team and inspire creativity in our innovation. elliquence proudly provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state and local laws. We are committed to working with and providing reasonable accommodation to individuals with disabilities.

If you need any reasonable accommodation due to a disability for any part of the application process, please email hr@elliquence.