Finance Planning & Analysis Analyst

Job Description
Job Description
Process refund checks and update
NIL collections invoices
. Process OSFA invoices during staff absences, including monthly invoice submission and tracking. Track and report postage usage. Process and track ECSI-related invoices. Maintain accurate spreadsheets for invoice and submission tracking. Support the processing of
NIL Promissory Note manifests
. Assist with intake, review, and tracking of documentation related to institutional eligibility for state financial aid programs. Order office supplies and assist with mailings, scanning, and document management.

Respond professionally to calls and inquiries from students and families. Coordinate with other DHE work units as needed. Provide general administrative and meeting-planning support to OSFA staff. Maintain accurate records and information in accordance with established procedures. Interpret and apply applicable laws, regulations, policies, and procedures. Prepare clear and organized reports, correspondence, instructions, spreadsheets, and other materials. Maintain a high level of professionalism, discretion, and confidentiality.

Adapt to changing priorities and support urgent operational needs and special projects.

Required Skills & Qualifications
Experience in finance, accounting, financial administration, or administrative support
.
Strong experience with
Microsoft Excel, Word, and PowerPoint
.
Ability to create and maintain spreadsheets, reports, and professional documents.
Strong attention to detail and accuracy when handling financial records and invoices.
Excellent written and verbal communication skills.
Strong organizational and time-management skills.
Ability to handle confidential and sensitive information professionally.
Ability to work collaboratively with individuals at different organizational levels.
Ability to manage multiple priorities and adapt to changing requirements.

Preferred Qualifications
Experience working in a government, education, financial aid, or public-sector environment.
Experience with invoice processing, financial tracking, or payment administration.
Familiarity with state financial aid programs and related documentation.
Experience working with
ECSI or similar financial systems.
Experience maintaining financial and administrative records.