Human Resources Administrator

Job Summary
Under general supervision, performs a variety of human resources support activities. Coordinates with other departments, units, managers, employees, and vendors to ensure the efficient operations of the Human Resources day-to-day functions. Benefits
At CalPortland, we’re proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees. Your benefits are an important part of your overall compensation at CalPortland. That’s why we give you a wide range of benefits to choose from.

All regular full time employees may enroll in a variety of health and welfare plans including medical, dental and vision plans. Other benefits include life insurance, disability coverage, employee assistance program, and retirement program. The company also has a variety of voluntary benefits for employees to choose from.

Compensation
Annual Salary $59,000 - $68,000 DOE
Responsibilities
Responsible for assiting with recruitment screening of hourly positions for ready mix concrete, aggregates and cement terminal operations
Administer the pre-employment hiring process, order background reports, coordinate physicals, drug screens, and orientations
Conduct new hire orientation and process all required paperwork to Payroll for SAP data entry
Process new hires through E-Verify online portal and maintain I-9 Forms
Process new hires in regional new hire reporting site
Process employee change forms to Corporate files (SAP)
Create and maintain personnel, Driver Qualification Files (DQF), and medical files; purge termination files according to retention periods
Maintain relationships with contracted industrial clinics and Medical Review Officer (MRO)
Expedite post-accident drug screen testing results to managers in a timely fashion
Maintain DQF files and for all commercial drivers and DOT regulated Employees, including; Annual MVR processing, FMCSA Review, and Medical Certifications
Maintain Division Master Tracking System
Assist with job fairs and plant-related events, as necessary
Continuously strive to improve administrative systems and processes, consistent with internal policies and procedures
Conduct annual audits of personnel and DQF files, I-9 forms, and other various processes
Prepare and maintain employee communications for the Regional office and plant locations
Answer incoming calls to the HR line and assist/direct to the appropriate department (Benefits, Payroll, WC, Safety, etc.)
Order and maintain annual labor law posters for the Regional office and plant locations
Respond to unemployment claims, when necessary
Respond to Verification of Employment requests
Process vendor invoices to ensure they are accurate, processed, and paid in a timely fashion
Provide quality service to both internal and external customers
Provide support to Regional HR Manager
Other administrative duties and ad hoc projects as required and directed
Education
Bachelor’s Degree in Human Resources Management, Business Administration, Labor Industrial Relations, Public Administration, Social Science or a closely related field preferred
Requirements/Qualifications
Highly confidential and ethical
Basic knowledge of state and federal law including but not limited to Fair Labor Standards Act, Title VII, EEO, and Leave laws
Methods and techniques for personnel record keeping and filing
Knowledge of practices and procedures in an office environment
Strong MS Office (Word, Excel, PowerPoint) skills
Interpersonal skills, tact, patience, and courtesy; ability to build professional relationships with others
Strong oral and written communications skills
Ability to multitask, prioritize and manage time efficiently.

Strong organizational skills
Preferred:
Recruiting Experience
HRIS Experience
Related experience in construction/building materials
Knowledge of Department of Transportation (DOT) regulations and requirements for DOT regulated personnel
Conditions of Employment
Successful candidate must submit to a post-offer pre-employment physical examination, drug/alcohol screen, and background check. Some positions require Federal Motor Carrier Safety Administration (FMCSA) registration/clearance as well as ongoing alcohol and drug testing. CalPortland complies with the WA ST Fair Chance Act.