Human Resources Administrator

Job Summary

Under general supervision, performs a variety of human resources support activities. Coordinates with other departments, units, managers, employees, and vendors to ensure the efficient operations of the Human Resources day-to-day functions.

Benefits

At CalPortland, we’re proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees.  Your benefits are an important part of your overall compensation at CalPortland. That’s why we give you a wide range of benefits to choose from.  All regular full time employees may enroll in a variety of health and welfare plans including medical, dental and vision plans.  Other benefits include life insurance, disability coverage, employee assistance program, and retirement program.  The company also has a variety of voluntary benefits for employees to choose from.

Compensation

Annual Salary $59,000 - $68,000 DOE

Responsibilities

• Responsible for assiting with recruitment screening of hourly positions for ready mix concrete, aggregates and cement terminal operations
• Administer the pre-employment hiring process, order background reports, coordinate physicals, drug screens, and orientations
• Conduct new hire orientation and process all required paperwork to Payroll for SAP data entry
• Process new hires through E-Verify online portal and maintain I-9 Forms
• Process new hires in regional new hire reporting site
• Process employee change forms to Corporate files (SAP)
• Create and maintain personnel, Driver Qualification Files (DQF), and medical files; purge termination files according to retention periods
• Maintain relationships with contracted industrial clinics and Medical Review Officer (MRO)
• Expedite post-accident drug screen testing results to managers in a timely fashion
• Maintain DQF files and for all commercial drivers and DOT regulated Employees, including; Annual MVR processing, FMCSA Review, and Medical Certifications
• Maintain Division Master Tracking System
• Assist with job fairs and plant-related events, as necessary
• Continuously strive to improve administrative systems and processes, consistent with internal policies and procedures
• Conduct annual audits of personnel and DQF files, I-9 forms, and other various processes
• Prepare and maintain employee communications for the Regional office and plant locations
• Answer incoming calls to the HR line and assist/direct to the appropriate department (Benefits, Payroll, WC, Safety, etc.)
• Order and maintain annual labor law posters for the Regional office and plant locations
• Respond to unemployment claims, when necessary
• Respond to Verification of Employment requests
• Process vendor invoices to ensure they are accurate, processed, and paid in a timely fashion
• Provide quality service to both internal and external customers
• Provide support to Regional HR Manager
• Other administrative duties and ad hoc projects as required and directed

Education

Bachelor’s Degree in Human Resources Management, Business Administration, Labor Industrial Relations, Public Administration, Social Science or a closely related field preferred

Requirements/Qualifications

• Highly confidential and ethical
• Basic knowledge of state and federal law including but not limited to Fair Labor Standards Act, Title VII, EEO, and Leave laws
• Methods and techniques for personnel record keeping and filing
• Knowledge of practices and procedures in an office environment
• Strong MS Office (Word, Excel, PowerPoint) skills
• Interpersonal skills, tact, patience, and courtesy; ability to build professional relationships with others
• Strong oral and written communications skills
• Ability to multitask, prioritize and manage time efficiently. Strong organizational skills

Preferred:

• Recruiting Experience
• HRIS Experience
• Related experience in construction/building materials
• Knowledge of Department of Transportation (DOT) regulations and requirements for DOT regulated personnel

Conditions of Employment

Successful candidate must submit to a post-offer pre-employment physical examination, drug/alcohol screen, and background check. Some positions require Federal Motor Carrier Safety Administration (FMCSA) registration/clearance as well as ongoing alcohol and drug testing. CalPortland complies with the WA ST Fair Chance Act.