Administrative

Administrative Assistant

4 Consulting IncSchenectady, NY🇺🇸United StatesPosted Oct 15, 2026

Why This Role Stands Out

This Administrative Assistant role at 4 Consulting Inc. offers a fantastic opportunity to contribute to impactful technology consulting projects and develop a broad range of administrative skills. If you are a proactive and organized individual eager to support a dynamic team within a reputable company, this position is an excellent fit for your career growth. Apply today to join their collaborative environment!

Quick Overview

Seniority

Mid Senior

Work mode

On Site

Location

Schenectady, NY, United States

Posted

18 hours ago

Calendar ManagementMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPointMicrosoft WordScheduling

Job Description

Job Title: Administrative Assistant
Location: Schenectady, NY
Employer: 4Consulting, Inc
Position Type: Full Time
Worksite: Onsite

Position Summary
4Consulting, Inc is seeking a qualified Administrative Assistant to support technology consulting, application development, systems analysis, testing, data management, cybersecurity, infrastructure, or project delivery services for client projects. The selected candidate will perform duties consistent with the client’s project requirements and company delivery standards.

Essential Duties and Responsibilities
The candidate will be responsible for:

Manage front-desk operations, greet visitors and clients, issue temporary badges, maintain visitor logs, and support office security and access procedures.
Coordinate daily office operations, including mail and package handling, workspace and conference room reservations, office supply inventory, refreshments, and building maintenance requests.
Provide administrative support to office leadership by managing calendars, coordinating meetings, arranging catering, and organizing office events, conferences, and other business functions.
Support office policies and compliance by maintaining required postings, coordinating health and safety procedures, communicating facility updates, and collaborating with building management and other offices.

Minimum Qualifications
The position requires:

Education	Bachelor’s degree in Computer Science, Information Technology, Engineering, Business, or related field, or equivalent combination of education and experience.
Experience	3+ years of experience as a receptionist in a large office environment or as an administrative assistant supporting senior executives or C-suite leadership.
Technical Skills	Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Calendar Management, Meeting Coordination, Workspace Reservation Systems, Visitor Management, Office Inventory Management, Administrative Documentation
Business / Domain Skills	Experience supporting large corporate office environments, including reception operations, executive administrative support, visitor management, and professional client-facing services. Experience managing office facilities and daily operations, including visitor badges, access procedures, mail and package handling, workspace reservations, office supplies, and building maintenance requests. Experience coordinating executive meetings, conferences, catered events, office functions, and leadership schedules while managing logistics, resolving scheduling conflicts, and supporting organizational priorities. Experience maintaining office security procedures, visitor records, health and safety compliance, facility communications, and coordination among leadership, employees, vendors, building management, and cross-functional teams.
Communication	Ability to communicate with technical and business stakeholders.
Documentation	Ability to prepare project documentation, status updates, and deliverables.
Work Authorization	Must be legally authorized to work in the United States. Sponsorship may be considered where permitted by company policy and project requirements.

Certification Required
None

Travel Required
None

Supervisory Role
No
Preferred Qualifications

Experience coordinating complex meeting logistics across multiple time zones, booking conference rooms, and proactively resolving scheduling conflicts.
Strong customer service, interpersonal communication, organization, and time-management skills.
Ability to anticipate operational needs, adapt to changing priorities, and collaborate respectfully with diverse teams and stakeholders.

Equal Employment Opportunity Statement

4Consulting, Inc is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, citizenship status, immigration status where protected by law, or any other legally protected status. All candidates will be evaluated based on job-related qualifications, experience, skills, availability, and ability to perform the essential duties of the position.