Administrative Assistant

Job Title: Administrative Assistant
Location: Brockport, NY
Employer: 4Consulting, Inc
Position Type: Full Time
Worksite: Onsite

Position Summary
4Consulting, Inc is seeking a qualified Administrative Assistant to support technology consulting, application development, systems analysis, testing, data management, cybersecurity, infrastructure, or project delivery services for client projects. The selected candidate will perform duties consistent with the client’s project requirements and company delivery standards.

Essential Duties and Responsibilities
The candidate will be responsible for:

1. Coordinate schedules, appointments, meetings, correspondence, reports, mail processing, visitor reception, and general administrative requests.
2. Manage office supplies and equipment, printing requests, kitchen and pantry needs, facility service requests, and basic audiovisual troubleshooting.
3. Coordinate meeting and event logistics, including room setup, vendor communication, last-minute requirements, and onsite execution support.
4. Manage meeting room reservations and workspace utilization, resolve scheduling conflicts, and coordinate with employees and service providers to address office support needs.

Minimum Qualifications
The position requires:

Education	Bachelor’s degree in Computer Science, Information Technology, Engineering, Business, or related field, or equivalent combination of education and experience.
Experience	3–5 years of experience in administrative office support, office coordination, reception services, or workplace operations.
Technical Skills	Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Calendar Management, Email Communication, Meeting Scheduling, Document Management, Office Equipment Support, Meeting Room Management, Administrative Coordination
Business / Domain Skills	Experience supporting corporate office administration, including schedule coordination, meeting management, correspondence, mail handling, visitor reception, and general office services. Experience coordinating office operations, including supplies and equipment management, facility service requests, pantry support, printing services, and day-to-day workplace needs. Experience supporting meetings and corporate events through space setup, vendor coordination, audiovisual support, logistical planning, and on-site issue resolution. Experience managing workspace reservations, meeting room utilization, customer service requests, and administrative communications while coordinating with employees, visitors, vendors, and facilities teams.
Communication	Ability to communicate with technical and business stakeholders.
Documentation	Ability to prepare project documentation, status updates, and deliverables.
Work Authorization	Must be legally authorized to work in the United States. Sponsorship may be considered where permitted by company policy and project requirements.

Certification Required
None

Travel Required
None

Supervisory Role
No
Preferred Qualifications

1. Strong organizational, multitasking, and time-management skills.
2. Excellent written, verbal, and interpersonal communication skills.
3. Ability to respond to changing workplace needs and coordinate effectively with employees, vendors, and service providers.

Equal Employment Opportunity Statement

4Consulting, Inc is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, citizenship status, immigration status where protected by law, or any other legally protected status. All candidates will be evaluated based on job-related qualifications, experience, skills, availability, and ability to perform the essential duties of the position.