Personal Assistant / Marketing Coordinator

Job Description
Job Description
What you'll actually do:
Own my calendar and inbox. Schedule it, protect it, resolve conflicts, and tell me when I have committed to something impossible. Sort what needs me from what doesn't, draft replies in my voice, and make sure nothing sits for a week because I never saw it. Prepare me and then close the loop. Agenda, context, what was said last time, what I promised. Capture what comes out of the meeting and chase the follow-ups until they are actually done — including chasing me. Speak for me.

You will call clients, carriers, vendors, and partners on my behalf, and you will meet some of them in person. You need to be able to pick up the phone cold, be warm and professional in thirty seconds, get what we need, and leave the person glad they took the call. Nervous dialers do not last in this seat. Follow up to get deals across the line. A signature, a document, a photo of a VIN, an answer from a carrier. You will be the one calling, texting, and emailing until we have it. Politely and persistently, and without needing me to remind you. Get marketing materials where they need to be.

Dropping packets and gifts at client and partner offices, keeping our materials stocked, and handling the small deliveries that never seem to get done. These are face-to-face visits, not drop-and-runs — you are representing us at the door. Run the events. Trade shows, community events, carrier functions, and our own employee events — booth setup and teardown, registrations, giveaways, signage, catering, the packing list, and the follow-up afterward. Handle travel, expenses, and paperwork.

Registrations, reservations, receipts, and reimbursements — kept current instead of reconstructed in a panic at quarter end. Run personal errands. Some of this job is not agency work. Appointments, scheduling, a run to the store for something I need. If that is uncomfortable for you, this is not the right position and I would rather you know now. Know where things stand.

When I ask "what happened with that," you should already know.
\nCompany Description
Go here to our careers page and apply after reading the page carefully: - us/careers/personal -assistant-marketing-coordinator/
Company Description
Go here to our careers page and apply after reading the page carefully: