Operations and Marketing Coordinator

Job Description
Job Description
Hybrid / Flexible Schedule
We’re looking for a dependable, organized, and proactive
Personal Assistant & Business Operations Coordinator to join our small but growing team. This role is ideal for someone who enjoys wearing many hats — supporting day-to-day business operations, assisting leadership with administrative tasks, and helping with marketing efforts that drive growth.
You’ll work closely with company leadership to keep things running smoothly behind the scenes while contributing ideas that help move the business forward.

Key Responsibilities
Executive & Administrative Support
Provide direct support to the business owner and leadership team — managing calendars, scheduling meetings, handling correspondence, and coordinating travel
Prepare reports, organize documents, and assist with follow-up on key business initiatives
Serve as a point of contact for clients, vendors, and internal team members
Office & Operations Management
Keep business operations organized — maintain files, records, and databases (digital and physical)
Oversee office supplies, vendor relationships, and expense tracking
Support bookkeeping, budgeting, and light financial reporting activities
Assist with HR and compliance tasks as needed (onboarding, recordkeeping, etc.)
Marketing & Brand Support
Help manage company social media accounts and create content that reflects our brand voice
Coordinate email campaigns, newsletters, and basic website updates
Assist in planning and promoting company events, community initiatives, or client appreciation efforts
Track marketing performance and help identify ways to strengthen our presence
Team & Workflow Coordination
Facilitate communication between departments and external partners
Stay one step ahead by anticipating needs and helping streamline day-to-day operations
Jump in wherever needed — no task too big or small
Qualifications
3–5 years of experience in an administrative, operations, or personal assistant role (preferably within a small business setting)
Strong organization and multitasking skills with attention to detail
Working knowledge of marketing tools and platforms (social media, Canva, Mailchimp, etc.)
Tech-savvy and comfortable learning new systems or software
Excellent written and verbal communication skills
Positive, can-do attitude and ability to adapt in a fast-paced, evolving environment
Bachelor’s degree in Business, Marketing, or a related field preferred (but not required)

What We Offer
Competitive pay based on experience
Hybrid / flexible schedule
Opportunity to work closely with leadership and make a visible impact on the business
Supportive, team-oriented environment where your ideas are valued
Room for growth as the company expands
\nCompany Description
Hydrate HQ is the fastest growing B to B drinking water company in the USA. We provide a patented and exclusive bottleless purifier to commercial business and industry that our customers LOVE!

This “high end” purifier is an alternative to obsolete 5-gallon bottle water coolers, cheap filter machines and antiquated water fountains. Over 8,000 companies have been enjoying our service and our business has doubled in the last three years. Companies are seeking clean, safe and touchless alternatives due to COVID-19 and we have the industry’s top solution to this problem. Company Description
Hydrate HQ is the fastest growing B to B drinking water company in the USA. We provide a patented and exclusive bottleless purifier to commercial business and industry that our customers LOVE!

This “high end” purifier is an alternative to obsolete 5-gallon bottle water coolers, cheap filter machines and antiquated water fountains. Over 8,000 companies have been enjoying our service and our business has doubled in the last three years. Companies are seeking clean, safe and touchless alternatives due to COVID-19 and we have the industry’s top solution to this problem.