Administrative Manager, Office of Chief Development Officer

Purpose:

The Administrative Manager will strategically support the Senior Leadership Team members’ (SVPs) in close coordination with the Director of Project Management and Administration. To do this, the Manager will coordinate calendars, arrange travel and process expenses for senior leadership. Their work ensures that senior leadership’s time is focused on meeting the long-term strategic priorities of the division. They will also provide operations and administrative management support to their team and the CDO.

Engagement:

This role will work with internal and external stakeholders at varying levels, and key administrative points of contact across the organization.

Delivery:

The core deliverables for this role include, but are not limited to:
• Coordinate travel, events, and meetings the SDLT participates in, with internal and external stakeholders to gather information and prepare materials and briefings for the team in a timely manner, under the guidance of the Director of Project Management and Administration.
• Manage cross-divisional processes to ensure briefing memos and travel confirmations.
• Ensure the SDLT is fully supported before and after each meeting/event.
• Create proactive and comprehensive action lists ensuring accurate and timely materials are provided and organized with consistent follow-up and facilitation of next steps.
• Provide consistent and timely “on demand” support to the SDLT.
• Provide administrative support for SDLT at managed staff events like team retreats.
• Partner closely with the Director to serve as an operational bridge to the Office of the President, coordinating joint schedules, leadership travel, high-profile donor engagements, and rapid-response alignment between Development and the President.
• Performs other duties as assigned.

Knowledge, Skills and Abilities (KSAs):

• Bachelor’s degree with 3-5 years of experience supporting a C-level Executive.
• Consistently execute high-quality work with multiple tasks and deadlines in a fast-paced, ever-changing environment.
• Sharp attention to detail and strong interpersonal skills.
• Ability to build relationships and a genuine passion for customizing approach to interactions based on a respect for various types of personalities and working styles.
• Willingness to get involved and pitch in with what needs to be done.
• Comfortable with ambiguity, rapid change, and uncertainty; comfortable operating in an environment that can pivot as needed in response to internal and external priorities, including periodically working off-hours when needs arise.
• Experience working with sensitive and confidential information and exercises a lot of professional and emotional maturity.
• Ability to work strategically and collaboratively across departments and operate in a matrixed environment to sustain a sense of order and deliver results.
• Ability to work independently, problem-solve, take initiative, and prioritize effectively.
• Deep personal commitment to Planned Parenthood’s mission, reproductive rights, and sexual health care.