Executive Assistant

HAIL Partners is working with a Private Equity firm who are seeking an Executive Assistant to join their London team. This is a fast-paced, high-profile role, supporting senior Executives across multiple concurrent workstreams, project coordination and portfolio-facing engagement. This is a 12 month Fixed Term Contract.

Responsibilities:

• Proactive diary management, operating with accuracy and responsiveness to changing needs
• Seamless organisation of travel, with recommendations to ensure more efficient itineraries
• Coordinating kick-off calls, distributing and tracking statements of work and updating trackers
• Supporting the monthly reporting cycles: circulating templates, uploading submissions, tracking completeness and status, and chasing outstanding items ahead of deadlines
• Assisting with coordination of portfolio-facing engagement activity (roundtables, webinars, events), managing attendee lists, confirmations and logistics
• Timely and accurate processing of invoices and expenses
• Working with the wider team EAs on team initiatives
• Providing effective cover for the wider Executive Support Team during holiday and absence periods
• Exercising discretion and maintaining confidentiality given the sensitivity of the information handled

Role Requirements:

• Prior experience in an EA/Assistant support role (around 1–2 years)
• Experience gained in a fast-paced financial services or professional environment
• Experience working collaboratively within a team, including providing cover and support to colleagues
• Excellent organisational skills, accuracy and attention to detail, managing multiple concurrent, detail-heavy processes
• Confident, clear communication style, both written and verbal, adaptable depending on audience
• Excellent work ethic, professionalism, resilience and proactive problem-solving
• Sharp intuition and interpersonal skills, with the ability to build relationships quickly
• Curiosity in AI, with a willingness to review and adapt workflows to increase efficiency

The firm offers hybrid working (3/2) and multiple attractive company benefits.