Executive Assistant

HAIL Partners is partnering with a leading global Private Equity firm to find a Coordinator to join their European Origination team. This is a brilliant opportunity for someone with genuine commercial curiosity who thrives in a fast-paced environment and wants to be at the heart of a high-performing investment team.

The Role

You'll be a key operational partner to the European Origination team, supporting partners and senior investment professionals across a broad range of responsibilities. The role goes far beyond traditional admin. You'll be trusted with project ownership, stakeholder management, and process improvement from day one.

Role responsibilities:

• Supporting partners and the wider team to deliver against critical priorities, often to tight deadlines
• Managing complex diaries, meetings, off-sites and events end-to-end
• Acting as a key point of contact for senior internal and external stakeholders
• Owning the team's DealCloud (CRM) project and onboarding new joiners
• Preparing high-quality materials in Word, Excel, and PowerPoint
• Managing expenses through Concur
• Supporting the recruitment process — liaising with recruiters, arranging interviews, helping with onboarding
• Embedding AI tools (Microsoft Copilot, ChatGPT) thoughtfully into how the team works

Requirements:

• 5+ years' administrative experience in a similarly demanding environment
• Previous experience in financial services is essential
• Proactive, commercially curious, and genuinely interested in Private Equity
• Exceptional interpersonal skills — tact, poise, and discretion are non-negotiable
• Strong attention to detail and outstanding written and verbal communication
• Comfortable using AI tools to streamline work, and excited to learn new ones
• Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint)
• A team player who is comfortable adapting quickly as priorities evolve

Why this role?

This is a rare opportunity to join a globally recognised Private Equity firm at a moment of real momentum. You'll work directly with partners, gain exposure to deal origination, and be part of a culture that genuinely values initiative, ownership, and pace.