Job opportunity for Business Coordinator II| Remote-PST | Contract

Job Title: Business Coordinator II
Duration: 12 Months
Location: PST (Remote)
Employment Type: Contract
Pay Range: $30/hr - $35/hr on W2 (DOE)

Operations Business Coordinator (Remote)
Job Summary: 
The Operations Business Coordinator focuses on financial operations ensuring  all financial activities align with strategic priorities and business goals.This is a  pivotal role responsible for vendor management, budget tracking, monitoring  expenses, processing invoices and ensuring accuracy of payments with on-time delivery for the Marketing Communications group.  

Description: 
• Vendor & Stakeholder Management: Collaborate with leads and stakeholders on production budgets, execution, and maintenance. 
•  Maintain strong relationships with vendors, ensuring timely invoicing, payment processing, and resolution of issues.
• Invoice Processing & Financial Reconciliation: Ingest estimates, invoices, and accruals.
•  Check for accuracy and submit for approvals.
• Develop,review, and approve purchase requisitions and invoices from vendors. 
• Address discrepancies related to payments, invoices, or purchase orders. 
• Accruals: Work with various departments to manage accruals, and contribute to financial performance measures.
• Data Management: Ensure that all financial data is accurate, up-to-date, and readily accessible for analysis and reporting
• Provide documentation and support to Operations Business Manager and senior stakeholders as  needed.
• Process and Tools: Participate in the building and implementation of new  systems and process improvements to deliver efficiency and  standardization.
• Communication and collaboration: Work with cross functional teams to  build and improve on the creation and review process for production budgets.

Key Qualifications: 
• 5-7 years of experience in managing budgets and financial operations,preferably in creative organizations or financial operations roles.
• BA/BS in Finance, Accounting, Business, or a related field.
• Proficiency in financial software systems and advanced Excel skills, including pivot tables and complex formulas.
• Experience in finance data tracking and analysis for marketing communication groups.
• Strong stakeholder management skills, with experience working with senior leadership.
• Excellent communication, teamwork, and problem-solving skills.
• Ability to manage multiple projects simultaneously and work effectively in a fast-paced, highly matrixed environment.
• Familiarity with systems and tools; experience with Airtable or similar project management tools is a plus
• Knowledge of general accounting principles and systems.

Preferred Skills: 
• Experience in the media industry.
• Ability to work independently and take initiative in solving complex problems.

Work Environment: 
• Fast-paced, dynamic environment requiring flexibility and adaptability.
• Collaborative team setting with a focus on cross-functional partnership and support.

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity
Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.
 
Fair Chance Employment
Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.
 
Accommodations
We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us. 
 
Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.
 
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