Administrative Office Manager (Finance)

Finance and Administration Manager
Location:
Laredo, Texas — on-site preferred.

Pay

$22.50 – $28.00 per hour, depending on experience. Plus profit sharing tied to company performance and a genuine path to equity. Full time
Universal Flow Controls is a broker for industrial materials. For over 30 years we've imported and exported steel products like pipe, valves, fittings, flanges, and plate, sourcing for Mexican companies that need material both inside and outside Mexico.

We work through a unique supplier network that's active worldwide and partner with the best manufacturers in each product category, which lets us offer flexible solutions: material in stock and made-to-order custom manufacturing. We specialize in hard-to-find products and alloys, and we're a one-stop shop for procurement teams across Mexican OEMs, EPCs, metal service centers, manufacturers, and end users. Our main distribution center is in Laredo, Texas, in the premier industrial park closest to the city and just three miles from the international bridge.

Now we're building what comes next: smart industrial procurement finance tools that give industrial buyers access to both capital and material. We're going all in on AI and plan to make cross border industrial procurement a seamless experience for our customers. We're hiring a Finance and Administration Manager to take full ownership of our financial apparatus. This is not a bookkeeping seat. You'll start as the sole owner of the function and build and lead the finance and compliance team as the company grows. Financial storytelling and reporting

• Sit inside our order onboarding process meeting, where the numbers and expected profitability of each order get set up front.
• At the end of the order, calculate what we actually made: true profit after COGS, landed cost, and financing costs.
• Financial control and structure
• Implement financial structures like Profit First so we have real control over where money sits and where it goes.
• Monitor our cash conversion cycle and measure profitability per order.

Cash and capital

• Build our cash flow forecast alongside management, and keep it current.
• Work directly with the operations team to get invoices paid as early as possible, through smart strategies throughout the order lifecycle rather than reminder emails.
• Grow credit available to us from our supplier base.
• Review profit data to find where margin is being lost and where it can be improved.
• Accounts payable integrity
• Company purchasing and vendor administration
• Handle purchasing for the company: warehouse supplies and office supplies.
• Manage the service vendors that keep the operation running — pest control, forklift mechanics, building maintenance, cleaning services — including the administrative work behind those relationships.

Own customer and supplier onboarding.
How your performance will be measured
Credit available to us from our supplier base goes up.
Company profitability improves, Cash Conversion Cycle improves
You flag a cash position, a slipping collection, or a margin problem while there's still time to act on it.

• You bring the analysis to the table, not just the data.

Agentic workflows, AI agents, and proprietary algorithms built on our own data. A solid foundation in finance or accounting, with real experience owning financial statements, close, and reporting.

• Comfort with budgeting, forecasting, and cost control — and the analytical instinct to read financial data, spot trends, and turn them into a recommendation.
• This seat grows into a business unit. Strong English and Spanish, written and spoken is a plus. Bachelor's degree in Finance, Accounting, Economics, or a related field. Experience in industrial, manufacturing, or logistics sectors is a plus.
• A valid US visa is a strong advantage if you're based in Mexico, since the work is in Laredo.

20.00 – $25.00 per hour, depending on experience.

• A genuine path to equity as the finance function grows into its own business unit.
• Custom AI agents built for your work, and extensive training on our digital platforms and next-generation AI tools.
• For the right person based in Mexico: possible TN-2 visa support and housing support for your days in Laredo.

-