Litigation Assistant/Office Manager

Client: National law firm Title: Litigation Assistant / Assistant Office Manager Salary: $95,000 -$115,000 + discretionary bonus Location: San Francisco, CA | 4–5 days onsite Job Description: A leading national law firm is seeking an experienced Litigation Assistant / Assistant Office Manager to join its San Francisco office. This is a unique dual-role opportunity for a senior litigation support professional who wants to remain hands-on with legal work while taking on additional leadership and office management responsibility.

The position will support multiple attorneys in a fast-paced litigation environment while also helping oversee a team of approximately five Paralegals and Legal Assistants. Responsibilities Provide high-level litigation support to multiple attorneys across complex matters. Prepare, revise, proofread, and electronically file pleadings, motions, discovery, correspondence, and other legal documents. Manage attorney calendars, court deadlines, depositions, hearings, mediations, and client meetings. Coordinate discovery, subpoenas, document production, deposition preparation, and exhibits.

Assist with trial preparation, witness coordination, trial notebooks, exhibit binders, and logistics. Maintain organized electronic and physical case files. Support attorney time entry, billing coordination, and matter administration. Communicate professionally with clients, courts, opposing counsel, vendors, and experts. Co-manage and provide day-to-day guidance to a team of Paralegals and Legal Assistants. Serve as an onsite resource for staff and attorneys regarding office procedures and administrative needs.

Assist with onboarding, training, office operations, vendors, supplies, and employee engagement initiatives. Partner with the Regional Office Manager and firm leadership on operational and administrative projects. Provide leadership coverage when the Regional Office Manager is traveling or unavailable. Qualifications Extensive litigation legal assistant experience in a law firm environment; approximately 8+ years preferred. Experience supporting multiple attorneys simultaneously in a high-volume litigation practice. Strong knowledge of California and federal court filing procedures.

Excellent organizational, prioritization, and deadline-management skills. Strong written and verbal communication. Confident, professional presence with the ability to provide direction and push back appropriately when needed. Experience training, mentoring, or serving as a senior resource to other legal support professionals. Advanced Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint. Ability to work independently and manage competing priorities with minimal supervision. Strong judgment, discretion, and commitment to confidentiality.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. EEO Notice Vaco by Highspring is an

Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly). Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.

Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/).

Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.