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Project Manager, Asc

Expedite Technology SolutionsNashville, TN🇺🇸United States

Quick overview

SeniorityMid Senior
Work modeHybrid
LocationNashville, TN, United States
Microsoft ExcelMicrosoft OfficeMicrosoft PowerPointScrumBusiness AnalysisProcurementJiraAgileProject Management

Job description

Job Summary:
The Project Manager Coordinator will support the PMO, consisting of two Sr. PM’s and PMO Director, in planning, coordinating, tracking, and reporting project activities. This entry-level role helps maintain project documentation, action items, risks, issues, and communications to support successful project delivery.
The Project Manager Coordinator works collaboratively with cross-functional teams, stakeholders, vendors, and leadership. The role is intended to build foundational project management experience while helping protect project scope, schedule, quality, and stakeholder alignment.
Key Responsibilities
  • Project Coordination
  • Support project managers with day-to-day project coordination.
  • Maintain project timelines, milestones, and deliverable trackers.
  • Coordinate project meetings, including scheduling, agendas, attendance, and follow-up.
  • Prepare meeting notes and document decisions, action items, owners, and due dates.
  • Monitor action items and follow up with responsible team members.
  • Assist with tracking project dependencies and handoffs between teams.
  • Support Agile ceremonies, including stand-ups, backlog reviews, sprint planning, reviews, andretrospectives, when applicable.

Project Documentation and Reporting
  • Maintain project plans, status reports, RAID logs, decision logs, stakeholder lists, and other project artifacts.
  • Collect project updates from workstream leads and team members.
  • Escalate overdue items, emerging risks, and schedule concerns to the project manager.
  • Support the development of presentations, dashboards, and executive reporting materials.
  • Ensure project documents are organized, current, and accessible.

Stakeholder and Team Support
  • Help coordinate cross-functional meetings and workstream activities.
  • Assist with stakeholder follow-up and response tracking.
  • Help identify communication gaps, resource constraints, and unresolved decisions.

Risk, Issue, and Change Support
  • Assist with identifying and documenting risks, assumptions, issues, and dependencies.
  • Maintain the RAID log and support regular reviews with the project team.
  • Track mitigation plans and follow up on assigned actions.
  • Document requested changes to scope, schedule, requirements, or deliverables.
  • Bring potential impacts to the project manager’s attention.
  • Support change control and governance activities as directed.

Administrative and Operational Support
  • Manage program calendar, distribution lists, shared folders, and SharePoint site.
  • Track project-related training, onboarding, access, and participation requirements.
  • Assist with procurement, invoicing, timesheet, and vendor coordination activities when applicable.
  • Support project closeout activities, including lessons learned, and phase transition materials.
  • Perform other project coordination duties as assigned.

Required Qualifications
  • Very strong organizational skills and attention to detail.
  • Some experience with administrative coordination, project support, operations, business analysis, or team coordination.
  • Ability to manage multiple assignments and competing deadlines.
  • Strong written and verbal communication skills.
  • Ability to work effectively with individuals at different organizational levels.
  • Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
  • Ability to maintain confidential and sensitive information appropriately.

Preferred Qualifications
  • Internship, coursework, or experience in project management and/or business operations.
  • Familiarity with project management concepts, including scope, schedule, milestones,
  • dependencies, risks, issues, and change management.
  • Familiarity with Agile, Scrum, or other delivery methodologies.
  • Experience using project management or collaboration tools such as Planview, AirTable,
  • Microsoft Planner, Jira, Azure DevOps, SharePoint, or similar platforms.
  • CAPM, Scrum certification, or other project management training.
  • Core Competencies
  • Organization and follow-through
  • Communication and active listening
  • Attention to detail
  • Collaboration and teamwork
  • Time management
  • Problem-solving
  • Adaptability
  • Professional judgment
  • Customer and stakeholder service
  • Accountability

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