Entry Level Accounting Specialist (Finance)

Job Description
Job Description
Position Summary
The HOA Accounting Specialist is responsible for managing the financial operations of homeowner's associations, ensuring accurate accounting, compliance with governing documents, and timely financial reporting. This role supports boards of directors, property managers, and external auditors by maintaining precise financial records and handling day-to-day accounting functions.

Essential Duties and Responsibilities
Maintain accurate general ledger records for assigned homeowners associations
Process accounts payable and receivable, including vendor invoices and homeowner assessments
Reconcile bank accounts, reserve accounts, and investment statements
Manage special assessments for associations when needed
Prepare monthly financial statements, balance sheets, income statements, and variance reports
Manage homeowner billing, collections, late fees, and payment plans in accordance with HOA policies
Assist with annual budgets, reserve studies, and financial forecasting
Support annual audits, reviews, and tax filings by preparing required documentation
Ensure compliance with HOA governing documents, management contracts, and applicable laws
Respond to financial inquiries verbally and written from board members, homeowners, and property managers
Maintain accurate records in HOA accounting software and document management systems
Other duties as assigned
Qualifications
~ Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred)
~2+ years of accounting experience; HOA or property management experience strongly preferred
~ Knowledge of GAAP and fund accounting principles
~ Proficiency with accounting software (e.g., Strongroom, QuickBooks, or similar)
~ Strong Excel skills and attention to detail
~ Ability to manage multiple associations and deadlines simultaneously
~ Excellent written and verbal communication skills

Preferred Skills & Attributes
Experience working with boards of directors or community associations
Experience with CINC is preferred
Familiarity with reserve accounting and assessment structures
Strong organizational and problem-solving skills
High level of integrity and confidentiality
Customer-service mindset when interacting with homeowners
Work Environment
~ In office Monday-Friday
Physical Requirements
Ability to sit and work at a computer for extended periods of time. Ability to stand, walk, bend, stoop, and reach as needed to perform routine office and administrative duties.

Ability to occasionally lift and carry files, office supplies, and other materials weighing up to 25 pounds
. Ability to use a computer, keyboard, mouse, telephone, calculator, scanner, copier, and other standard office equipment.