Executive Assistant & Administration Manager (Bilingual – English & Mandarin)

Job Responsibilities

Personal Assistant:

• Manage the Chairman’s schedule, coordinate meetings, arrange travel, and handle daily tasks.
• Draft, review, and organize important company documents, reports, and correspondence.
• Organize board meetings and executive meetings, take minutes, and follow up on action items.
• Serve as a liaison between the Chairman and internal departments/external partners to ensure efficient communication.
• Accompany the Chairman to business negotiations, high-level meetings, and industry events, providing necessary support.
• Assist in managing business projects assigned by the Chairman, tracking progress and reporting key updates.
• Maintain confidentiality of sensitive documents in the Chairman’s office.
• Handle urgent tasks or unexpected situations with flexibility and resourcefulness.

Office Management:

• Assist with the processing and management of employee visa applications.
• Team establishment, to support HR functions, including recruitment, onboarding, employee records, and compliance with local labor laws.
• Plan and coordinate meetings, travel arrangements, and company events.
• Ensure compliance with local regulations and company policies.
• Act as a cultural bridge between the HK office and global teams, facilitating effective communication and collaboration.
• Handle ad hoc tasks and provide general administrative support to the group management team.

Required Skills and Qualification:

• Education Background: Bachelor Degree or above;
• 3+ years of experience as an executive assistant or in a similar administrative role, with knowledge of corporate operations.
• （Must）Excellent written and verbal communication skills in both Chinese and English, with the ability to draft professional documents.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Knowledge of employee visa application processes.
• Strong planning and coordination for meetings, travel, and events.
• Ability to handle ad hoc tasks and adapt to changing needs.
• Precision in administrative tasks and compliance.