Project Coordinator

WE ARE LOOKING FOR A

PROJECT COORDINATOR

Number of Roles: 1 | Division: Display | Location: Castleford

Sigma are experts at transforming commercial space. With over 20 years' experience operating in the fast-paced and dynamic retail sector, Sigma provide a true end-to-end service; from store construction and consolidation to fixture procurement, projects, and mechanical & electrical installation.

Ranked in the top 10% of the 2019 Sunday Times International FastTrack 200 awards, we've been acknowledged as being one of Britain's fastest growing private companies.

It's our people that make us who we are, and we are proud to have some of the most experienced, knowledgeable, passionate, and dedicated individuals within our industry, at every level in our business. Sigma is committed to creating a diverse environment and is proud to be an equal opportunities employer. our business.

Outline of role

We are looking for an organised and proactive Project Coordinator to join our Display Division. Reporting to the Operations Manager, you will play a key role in supporting the successful delivery of retail display and merchandising projects across the UK and Europe.

The role will involve coordinating project administration, managing supplier and logistics relationships, monitoring stock movements and shipments, and ensuring accurate project documentation and reporting. You will act as a central point of communication between suppliers, warehouses, transport providers, customers and internal teams to ensure projects are delivered efficiently and on time.

This is an excellent opportunity for a highly organised individual who enjoys working in a fast-paced environment and takes pride in delivering exceptional service and support.

Main responsibilities

• Raise and issue customer quotations.
• Liaise with suppliers, warehouses and transport providers to coordinate project requirements.
• Monitor inbound and outbound supply to ensure project timelines are met.
• Oversee shipments and proactively manage any delays or issues.
• Maintain purchase order, pricing and stock reports.
• Reconcile stock and investigate any discrepancies.
• Coordinate vehicle movements from factories to warehouses.
• Arrange transport from warehouses to stores across the UK and Europe.
• Prepare and process commercial invoices for international shipments.
• Chase transport companies for vehicle details and proof of delivery documentation (PODs).
• Approve and receipt supplier invoices.
• Raise sales orders and customer invoices using Sage 200.
• Maintain and update information within internal systems.
• Raise purchase orders and follow up with suppliers to ensure timely delivery.
• Provide administrative support to the wider operations and project teams.
• Support continuous improvement initiatives within project and operational processes.

Knowledge and experience required

• Experience working within a fast-paced operational, logistics, supply chain or project environment.
• Knowledge of stock control, order processing and shipment coordination.
• Experience using Microsoft Office applications, particularly Excel.
• Sage 200 experience is desirable but not essential, as training can be provided.
• Understanding of UK and European logistics processes would be advantageous.

Skills required

• Excellent verbal and written communication skills.
• Strong organisational and time management abilities.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong attention to detail and accuracy.
• Confident problem-solving and decision-making skills.
• Ability to build effective working relationships with both internal and external stakeholders.
• Flexible and adaptable approach to work.
• Ability to work effectively under pressure in a changing environment.
• Team player with a positive, proactive attitude.

Qualifications

• GCSEs (or equivalent) including English and Mathematics at Grade 4/C or above.

Benefits:

• 25 days holiday plus bank holidays
• A day's ‘birthday leave' to be taken within your birthday month
• Opportunity to buy or sell up to 3 days holiday*
• Opportunity for hybrid working*
• Ability to participate in the Octopus EV salary sacrifice scheme*
• Ability to participate in the Cycle to Work Scheme*
• Employee Assistance Programme
• Healthshield cash plan with discounts on high street stores
• Free external financial advice – offering support for mortgages, pensions and insurances
• Enhanced family friendly pay*
• Free tea, coffee and fruit on all sites

*Subject to eligibility

Opportunity to be involved with

• Group Colleague Board
• Quarterly Corporate Events/Charity Involvement

Sigma is committed to providing colleagues with opportunities to progress their career, supported by a range of training and development activities and interventions'

If you think you've got what it takes to join our growing, winning team we'd love you to hear from you.