Scheduler/Payroll/HR Assistant

Little Sisters of the Poor, Holy Family Residence in St. Paul, MN seeks a Scheduler/Payroll/HR Assistant to support our mission-driven senior care home. This role coordinates staff scheduling, processes timecards and payroll data, and assists with HR tasks such as onboarding, personnel records, and tracking attendance and PTO. The ideal candidate is detail-oriented, organized, and comfortable with confidential information, supporting a faith-based, resident-centered environment focused on dignity, compassion, and teamwork in service to the elderly poor.

Responsibilities

• Coordinate and maintain daily and weekly staff schedules for a senior care home
• Process and verify employee timecards and payroll data accurately and on time
• Support HR tasks such as onboarding, personnel file maintenance, and record keeping
• Assist with tracking PTO, attendance, and schedule changes or shift swaps
• Respond to staff scheduling and payroll inquiries with professionalism and confidentiality
• Collaborate with nursing and caregiving supervisors to ensure adequate staffing coverage
• Maintain HR and payroll data in systems and spreadsheets with strong attention to detail
• Help support orientation and communication of policies to new and existing staff
• Uphold the mission, values, and confidentiality standards of a faith-based senior care community

Required Skills

• Staff scheduling
• Payroll processing
• Timekeeping systems
• HRIS or HR databases
• Excel and spreadsheet management
• Employee onboarding support
• Record keeping and filing
• Confidential data handling
• Basic labor law/timekeeping compliance
• Written and verbal communication