Human Resources Confidential Administrative Assistant

Job Description
Job Description
Human Resources Assistant
Department
: Human Resources
Location: Centennial CO, 80112
Employment Type:
PRN Full Time
Compensation: $21-$25 per Hour.

DOE
Position Summary:
The HR Assistant supports the Human Resources department by providing day-to-day coordination and administrative support across hiring, onboarding, employee check-ins, engagement activities, and HR documentation. This role helps ensure a positive candidate and employee experience by supporting scheduling, communication, meeting documentation, and organized recordkeeping. The HR Assistant is trusted with confidential information and contributes to a professional, timely, and welcoming HR function for the VPI team.

Key Responsibilities

Recruiting, Onboarding, and Offboarding Support
Assist with job postings, applicant tracking, and candidate communication
Schedule and coordinate phone calls, interviews, and onboarding activities
Support pre employment steps and track completion of required items
Coordinate onboarding and offboarding logistics, including checklists, documentation, and follow up
Maintain organized recruiting, onboarding, and offboarding files
Employee Check Ins, Meetings, and Follow Up
Schedule employee check ins (30, 60, 90 day and other follow ups as assigned) and HR meetings
Prepare check in materials and attend meetings as needed to document notes
Type, organize, and store meeting notes and check in documentation
Track action items and follow up items from meetings and check ins and support next steps
Respond to follow up calls and requests and route items appropriately
Employee Engagement, Events, and Culture Support
Assist with employee engagement activities, recognition, and team building efforts
Support planning, logistics, and communication for company events and HR initiatives
Contribute ideas and support efforts to improve employee morale and workplace culture
Scheduling, Records, and Administrative Support
Manage HR calendars and scheduling for interviews, meetings, check ins, and employee conversations
Maintain organized HR and employee files while ensuring confidentiality
Support improvements to HR documentation, templates, tracking tools, and filing systems
Other Duties as Assigned
~ Provide additional HR support as needed based on department and business needs
Qualifications
Required
~ High school diploma or equivalent
~1 year of experience in an administrative, HR, recruiting coordination, or customer support role
~ Strong communication skills with the ability to write clear and professional notes and follow up messages
~ Strong organizational skills with attention to detail and follow through
~ Ability to maintain confidentiality and handle sensitive information appropriately
~ Proficient with Google Workspace (Docs, Sheets, Calendar)
Preferred
Experience supporting recruiting coordination, onboarding, or employee engagement activities
Familiarity with HRIS systems (BambooHR preferred)
Physical Requirements
Ability to sit or stand for extended periods of time
Ability to lift and carry up to 25 pounds as needed for event supplies or office materials
Ability to use a computer for extended periods of time
Benefits
~ COMPANY-PAID health, dental, and vision insurance
~401(k) plan with employer match
~ RTD EcoPass for public transportation
~ Opportunities for professional growth and development

Equal Opportunity Employer

VPI Compounding Pharmacy is an Equal Employment Opportunity (EEO) employer. We are committed to providing equal opportunities for all qualified individuals seeking employment with VPI, regardless of race, color, creed, religion, sex, sexual preference, national origin, age, marital status, veteran status, or any non-job-related handicap. This policy extends to all areas of employment, including recruitment, job assignment, promotion, and other terms of employment.