Executive Administrative Assistant

What you get to do in this role

• Executive Support

  • Provide executive administrative support for three senior leaders.
  • Manage highly complex and frequently changing calendars across global time zones.
  • Prioritize competing requests and independently resolve scheduling conflicts.
  • Coordinate internal and external meetings, leadership reviews, customer meetings, offsites, and team events.
  • Prepare agendas, meeting materials, briefing documents, and follow-up action items.

  Travel & Expense Management

  • Coordinate domestic and international travel arrangements, including flights, lodging, ground transportation, and detailed itineraries.
  • Anticipate travel risks and proactively identify solutions.
  • Process and reconcile executive expenses in accordance with company policies.

  Business Operations

  • Partner closely with leadership teams, business operations, HR, recruiting, finance, and other executive assistants.
  • Maintain organizational documentation, distribution lists, team resources, and operational processes.
  • Assist with planning leadership offsites, team meetings, and organizational programs.

  Strategic Partnership

  • Anticipate executive needs and identify opportunities to increase efficiency and effectiveness.
  • Help drive operational excellence by creating scalable processes and improving workflows.
  • Leverage AI-enabled tools and modern technologies to streamline administrative work and improve productivity.
  • Serve as a trusted partner and extension of the leaders you support.