Human Resources (HR) Assistant - Full Time - Healthcare/Hospital

Job Description
We're seeking a reliable HR Administrative Associate to provide administrative support to the Employee Relations Department. The Associate will support managers and employees, assisting in daily office needs and managing the department’s administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment.

If you have previous experience of performing administrative work in a Human Resources or executive level department and familiarity within our industry, we’d like to meet you. Ultimately, a successful Associate should ensure the efficient and smooth day-to-day operation of our office. This is a full-time, hourly position based out of our headquarter location in Los Angeles, CA. The position is 100% on site.

Monitor and manage the Employee Relations (ER) intake inbox; acknowledge inquiries within defined service-level agreements (SLAs) and provide first-touch responses.
~ Triage ER inquiries and route matters to the appropriate ER level, Legal, or other stakeholders in accordance with established protocols.
~ Maintain accurate and confidential employee personnel files, ER records, trackers, and documentation.
~ Coordinate interviews, meetings, grievance sessions, trainings, and other ER-related meetings, including scheduling, logistics, and documentation support.
~ Provide scripted policy and process guidance for routine employee and manager inquiries.
~ Coordinate asset collection and logistics during employee separations.
~ Support grievance processes by coordinating meetings, preparing materials, and tracking required follow-ups.
~ Support labor relations activities, including compliance with dues and membership requirements, coordinating union visits for card checks, and completing new store recognition processes.
~ Route legal requests to the appropriate ER level and Legal team and complete basic legal and compliance requests using established checklists and guidance.
~ Manage the distribution, delivery, and posting of required labor law posters across all locations.
~ Support Leave of Absence (LOA) mail processing, including benefit check communication and coordination.
~ Perform basic system administration tasks, such as password resets and access updates, as directed.
~ Complete employment verifications (VOEs) and approve expense reimbursements in accordance with policy.
~ Perform basic data management and record-keeping tasks within ER systems (e.g., Support ER training programs by coordinating scheduling and logistics, maintaining training materials and recordings, tracking attendance and completion, and collecting post-training feedback.
~ Assist with updates to training materials based on guidance from ER leadership.
~ Support ER projects through task execution, coordination, and follow-up with project owners.
~ Maintain project trackers and prepare meeting notes, action items, and follow-up communications.

All duties and responsibilities are essential functions and requirements and are subject to modification to accommodate individuals with disabilities.

Ability to manage multiple priorities, work under time constraints, and consistently meet deadlines
~ Excellent typing and data entry skills
~ Proficient in Google Workspace and Microsoft Office Suite, with advanced proficiency in Excel
Associate degree or equivalent combination of education and relevant work experience
~1–3 years of experience in an HR, Employee Relations, or administrative support role preferred
~ Familiarity with HRIS platforms (e.g., UKG, Workday, ADP) and/or case management systems preferred
~ Experience with calendaring, data entry, and Excel in roles requiring a high level of confidentiality
Prolonged periods of standing, sitting at a desk, and working on a computer
~ Must be able to access and navigate each department at the organization's facilities.
~ Ability to get in and out of the vehicle and walk up and down stairs during your shift.
~ Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

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Additional details about the compensation and benefits of eligibility for this role will be provided during the hiring process. All employees are provided with competitive compensation and paid training.

Paid Vacation Time, Paid Sick Leave, Paid Holidays, Parental Leave.
~ Health, Dental, and Vision Insurance.
~ Employee Assistance Program.
~Life Insurance.
~ We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.