Administrative Assistant II - Finance

Job Description
Job Description
Title:
Administrative Assistant II
FLSA Status:
Location: Onsite
Status: Full-Time
Department: Finance
JOB PURPOSE:
This position provides intermediate-level administrative and clerical support to the department, including financial processing duties, by performing a variety of routine and semi-routine office tasks to ensure efficient departmental operations under moderate supervision.

ESSENTIAL FUNCTIONS

The following duties are normal for this position, but not to be construed as exclusive or all-inclusive. Other duties may be required as assigned.

Perform routine and semi-routine clerical and administrative tasks to support departmental operations
Complete intake, processing, and tracking of applications, forms, and related documentation
Input and maintain accurate data in database systems and process associated payments
Prepare, compile, and distribute correspondence, notices, and renewal materials
Maintain organized records, files, and documentation in accordance with established procedures
Respond to inquiries and follow up with applicants, customers, or stakeholders regarding incomplete or delinquent items
Assist with preparing reports, posting information, and supporting departmental communications
Follow established guidelines and procedures while recognizing when adjustments are needed
Collaborate with team members and other departments to ensure efficient workflow
Assist with Sanitation billing and collections
Perform additional administrative duties as assigned
DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:
Ability to perform a variety of office and clerical tasks with accuracy and attention to detail
Skill in organizing and maintaining records, files, and documents
Ability to communicate effectively with staff, the public, and external contacts
Knowledge of administrative procedures and departmental operations
Ability to follow established processes and adapt to occasional changes in procedures
Ability to work independently under moderate supervision
Knowledge of public works administration preferred
QUALIFICATIONS:
High school diploma or equivalent with 3-6 years of experience
Associate degree preferred
Notary preferred
OVERALL PHYSICAL STRENGTH DEMANDS:
Constantly required to exchange accurate information
Constantly operates a computer and other office machinery
Constantly observes details at close range
Frequently remains in a stationary position
Occasionally moves about inside an office
Occasionally moves office equipment weighing up to 25 pounds
OVERALL WORK ENVIRONMENT:
Constantly works in an indoor environment
Job Posted by ApplicantPro