Administrative Assistant

What You'll Do:

The Administrative Assistant is a key operational and people-support role based in our King of Prussia facility, with the ability to support additional centers as needed. This position serves as the on-site administrative hub, ensuring seamless coordination across operations, people processes, and facility needs. Partnering closely with the VP, Operations, Senior HRBP, and center leadership, this role plays a critical part in executing day-to-day priorities, driving organization, and ensuring follow-through across multiple workstreams. 

This role is ideal for a highly organized, self-sufficient professional who thrives in a fast-paced, mission-driven environment and takes ownership of their work. The Administrative Assistant operates with a high degree of autonomy, proactively identifying needs, solving problems, and ensuring the center runs smoothly without requiring constant direction. 

As part of a behavioral health crisis care environment, this individual must lead with empathy, discretion, and professionalism while supporting staff, partners, and individuals navigating complex and often urgent situations. 

• Operational & Administrative Support
  • Provide administrative and operational support to the Director, Clinical Services to ensure daily center operations run smoothly.
  • Coordinate meetings, trainings, and special events, including scheduling, new hire orientation, logistics, and material preparation.
  • Serve as the primary point of contact for internal operational communications.
  • Serve as the center’s compliance LMS (Relias) administrator to support new hire training and ongoing compliance
  • Manage billing, invoices, and administrative financial processes with accuracy and timeliness. 

• Facilities & Vendor Coordination 
  • Partner with the team to ensure a clean, safe, and functional environment; conduct fire drills; report and track maintenance issues and work orders.
  • Manage ordering and inventory of medical supplies, linens, and housekeeping supplies for the center, ensuring alignment with budget guidelines.
  • Serve as the primary point of contact for vendor coordination (e.g., janitorial, security, food services), including scheduling and on-site support.
  • Proactively identify and resolve day-to-day operational and facility-related issues. 

• Financial & Supply Management
  • Process invoices, track expenses, and support financial administrative workflows.
  • Maintain supply inventory across the center, ensuring consistent availability and cost-effective ordering practices. 

• Additional Duties
  • Perform additional duties and special projects assigned by management, supporting the overall function of the facility

What You'll Bring:

• High School Diploma or equivalent required, and
• 3+ years of experience in an administrative, operations, HR coordination, or office management role
• Experience supporting a fast-paced, multi-priority environment with minimal supervision
• Demonstrated ability to manage multiple workstreams with strong attention to detail and follow-through
• Proficiency in Microsoft Office (Outlook, Excel, Word) and the ability to learns systems such as HRIS (e.g., Dayforce), ATS (e.g., Greenhouse), and LMS platforms (e.g., Relias)
• Strong organizational, communication, and problem-solving skills
• Ability to handle sensitive and confidential information with direction
• Must have and maintain a valid driver's license
• Must pass the following background checks
  • Child Abuse Clearance
  • FBI Criminal Background Check
  • Pennsylvania State Police Criminal Record Check
  • Medical Screenings (Physical, TB, and Drug test)
  • Motor vehicle registration background check
• The Company has a mandatory vaccination policy. All successful applicants must be fully vaccinated, including showing proper documentation, or otherwise be exempt pursuant to the Company’s exemption process prior to their start date as a condition of employment

It would be great if you had:

• Associate’s in Business Administration, Healthcare Administration, Human Resources, or related field
• Experience in healthcare, behavioral health, or a 24/7 operational environment
• Experience with vendor coordination, facilities support, or supply/inventory management
• Familiarity with compliance-driven environments (e.g., training tracking, audits, or regulatory requirements)

What We Offer:

Full-time only:

• Employees (and their families) are offered comprehensive health insurance, including Medical, Dental, Vision, Accident, Critical Illness, and Hospital Indemnity
• CHS pays for Basic Life, AD&D, Short and Long-Term Disability
• Voluntary Life insurance option for employees and their families
• Health Savings Accounts (with $1,000 to $2,000 employer contribution depending on plan)
• Flexible Spending Accounts (health care and dependent care)
• 401k company match after 6 months (50% of deferrals up to 6% of compensation)
• Generous PTO starting at 160 hours accrued annually and 12 recognized company holidays
• Company‑paid parental leave available to eligible employees

All employees (Pool, Part-time and Full-time):

• Employee Assistance Program to help with confidential emotional support, work life solutions, financial solutions, legal assistance, or online support
• After 90 days, you are auto enrolled in the 401k Plan