Operations & Project Management

Program Coordinator

Rudra TechnologiesUnited States🇺🇸United StatesPosted Oct 14, 2026

Why This Role Stands Out

This hybrid Program Coordinator role at Rudra Technologies offers a fantastic opportunity to hone your operational and financial management skills within a reputable enterprise, driving critical procurement and vendor processes. You'll thrive here if you excel at navigating complex systems, managing multiple stakeholders, and possess exceptional organizational abilities, making a significant impact on business unit operations. Apply to gain invaluable experience and contribute to a dynamic team environment.

Quick Overview

Seniority

Mid Senior

Work mode

Hybrid

Location

United States

Posted

Yesterday

BudgetingComplianceCorporate GovernanceData PrivacyFinancial ReportingForecastingMicrosoft ExcelOnboardingPortfolio ManagementProcurementStakeholder ManagementVendor Management

Job Description

Job Summary

The Business Operations Program Coordinator is responsible for managing the end-to-end procurement, vendor onboarding, application governance, and financial operations processes for a business unit within a large enterprise organization. This role supports a specific Vice President and serves as the primary coordinator between business stakeholders and corporate governance functions to ensure hardware, software, and service acquisitions comply with enterprise policies and regulatory requirements.
The ideal candidate has experience supporting organizations with 50,000+ employees and is highly skilled in navigating complex approval processes involving Finance, Legal, Procurement, Enterprise Architecture, Information Security, Information Governance, Privacy, and Trade Compliance teams. This individual will manage purchase orders, contract renewals, vendor onboarding, invoice approvals, budget tracking, and enterprise application onboarding activities while ensuring adherence to corporate governance standards and service-level expectations.
This position requires exceptional organizational skills, financial acumen, attention to detail, stakeholder management, and the ability to drive initiatives through a highly matrixed enterprise environment.

Key Responsibilities

Procurement and Vendor Management

Manage procurement activities for software, hardware, SaaS platforms, consulting services, and support agreements.
Coordinate new vendor onboarding activities and supplier qualification requirements.
Partner with Procurement, Finance, Legal, and business stakeholders to facilitate contract execution and purchase approvals.
Manage purchase order creation, maintenance, renewals, closures, and change requests.
Track vendor performance, contract milestones, and renewal schedules.
Ensure supplier documentation and compliance requirements are completed in accordance with corporate policies.
Coordinate supplier risk assessments and governance reviews.

Financial Operations

Maintain and administer the business unit budget tracker.
Monitor spending against approved budgets and provide financial status reporting.
Ensure invoices are received, reviewed, approved, and submitted for payment within established timelines.
Reconcile invoices against purchase orders, contracts, and statements of work.
Track committed versus actual spend and identify budget variances.
Support annual planning, forecasting, and operational budgeting activities.
Generate procurement and financial reporting for leadership.

Application and Technology Governance

Serve as the business owner coordinator for enterprise technology onboarding and compliance activities.
Coordinate approvals and submissions through governance organizations including:

Strategic Portfolio Management (SPM)
Cybersecurity Evaluation (CE)
AI Governance Assessment
Supplier Anti-Corruption Evaluation
Procurement Supplier Onboarding
Data Privacy Impact Assessment (DPIA)
Information Governance Assessment (IGA)
Global Trade Compliance
Open-Source Review Board
Web Application Platform Review (WAPR)
Application Review Board (ARB)
Enterprise Architecture Reviews
Information Security Reviews
Legal and Privacy Reviews

Program Coordination

Act as the central point of contact across multiple corporate organizations.
Drive projects through a multi-step approval process spanning numerous stakeholder groups.
Facilitate meetings, status reviews, action-item tracking, and executive reporting.
Monitor approval cycles and proactively remove roadblocks.
Maintain compliance documentation and audit-ready records.
Develop process documentation, workflows, and operating procedures.

Business Unit Support

Serve as the primary operational liaison supporting a specific Vice President and leadership team.
Manage requests associated with application onboarding, compliance reviews, procurement approvals, and vendor engagements.
Provide consulting and guidance to business stakeholders regarding enterprise governance processes.
Support strategic initiatives requiring acquisition of technology products and services.

Required Qualifications

Bachelor’s degree in Business Administration, Finance, Operations, Information Systems, Supply Chain, or related discipline, or equivalent experience.
5+ years of experience managing procurement, contract administration, vendor onboarding, or business operations within a large enterprise environment.
Experience supporting organizations with 50,000+ employees.
Experience managing software, hardware, SaaS, consulting, and professional services purchases.
Experience coordinating cross-functional reviews involving Finance, Procurement, Legal, Security, and Compliance organizations.
Strong understanding of purchase orders, contract renewals, invoicing, budgeting, and financial controls.
Excellent project management and stakeholder management skills.
Strong verbal and written communication abilities.
Advanced Microsoft Excel, PowerPoint, and reporting skills.