Executive Assistant

Key Responsibilities

• Act as the legal secretary for assigned attorneys.
• Format, finalize, type, and file documents.
• Prepare letters and legal documents from drafts.
• File pleadings and motions with the appropriate tribunals.
• Serve or arrange service of legal documents, and maintain attorney case files.
• Prepare subpoenas and discovery requests, schedule hearings, trials, and depositions, and arrange facilities as directed.
• Retain and schedule court reporters, and obtain transcripts.
• Manage attorney calendars and contact judicial assistants as needed.
• Perform general secretarial duties, including handling phone calls and making travel arrangements.
• Close case files and support office management as needed.

Requirements

Required Qualifications

• Ability to speak and understand English. Required.
• High school diploma at minimum. Required.
• 3 to 5 years of experience working as a paralegal or legal secretary. Required, 3 years.
• Proficiency with Microsoft Office, including Word, Outlook, Excel, and PowerPoint. Required, 3 years.
• Experience preparing legal documents and subpoenas. Required, 3 years.
• Experience preparing discovery requests and scheduling hearings, trials, and depositions. Required, 3 years.
• Experience formatting, finalizing, typing, and filing documents. Required, 3 years.
• Experience preparing letters and legal documents from drafts. Required, 3 years.
• Experience filing pleadings and motions with the appropriate tribunals. Required, 3 years.
• Experience managing daily calendars for executive management. Required, 2 years.
• Experience managing travel arrangements. Required, 1 year.

Preferred Qualifications

• Experience working within the Florida court systems. Highly desired.
• Associate's or Bachelor's degree. Desired.
• Experience supporting a team of 3 to 4 attorneys.

Additional Requirements

• Work environment is an office setting.
• Dress code is appropriate, semi professional attire.

Work Authorization

Applicants must be authorized to work in the United States.