Accounts Payable Human Resources Associate

This role keeps our biweekly payroll accurate and on time while also handling day-to-day accounting and basic HR administration. Payroll is a major part of the job and requires careful follow-through, confidentiality, and prompt help with employee questions. You will work closely with the CFO, manage recurring deadlines, and pitch in across accounting and HR as needs come up in a small company.

Run biweekly payroll in ADP accurately and on time.
~ Review hours, pay rates, deductions, benefits, taxes, and employee changes before each payroll.
~ Handle payroll updates for new hires, terminations, and compensation changes.
~ Reconcile payroll reports to the general ledger and fix discrepancies.
~ Maintain payroll records and support payroll tax filings, W-2s, and related reporting.
~ Answer employee payroll questions and protect confidential pay information.
~ Support onboarding and offboarding processes.
~ Assist employees with general HR, benefits, and payroll questions.

Bookkeeping
Handle accounts payable, accounts receivable, journal entries, and routine bookkeeping in QuickBooks. Reconcile bank, credit card, payroll, and general ledger accounts. Help with month-end and year-end close, reports, schedules, and audit requests. Research and correct accounting differences.

Provide practical finance and administrative support to the CFO.
3–5 years of hands-on experience in payroll, accounting, or HR administration.
~ Direct experience running payroll in ADP RUN or ADP Workforce Now is required.
~ Working knowledge of QuickBooks, payroll reconciliations, and basic U.S. accounting practices.
~ Advanced Excel skills are required; experience with Power BI and Power Automate is a plus
~ Strong organization, attention to detail, and ability to meet payroll and accounting deadlines.
~ Good judgment with confidential employee and financial information.
~ Ability to work independently, communicate clearly, and shift between priorities.
~ Bilingual in English and Spanish is required.

We pride ourselves on fostering a supportive work environment where talent is recognized and professional development is encouraged.