Finance Assistant - Accounts Payable Administrator

Job Description
Job Description
Description:
This role is ideal for a detail-oriented accounting professional who thrives in a mission-driven environment.
Schedule - Monday through Friday 8:30am - 4:30pm
Bristol Adult Resource Center (BARC) is a private, non-profit organization supporting adults with intellectual and developmental disabilities. The Finance Assistant - Accounts Payable Administrator works closely with the Finance Manager and supports all aspects of the accounts payable process, including vendor and invoice management, check preparation, cash handling/banking, and general accounting duties.

Requirements

Associate degree in business or financial field preferred. Two or more years’ experience in accounts payable/banking and cash handling functions required. Attention to detail – high accuracy in data entry and numerical analysis. Strong professional communication with vendors, internal teams, and external partners. Working knowledge of accounting systems (ERP experience preferred). Obtain and maintain all required certifications and trainings (in person and online). Willing and able to complete all essential responsibilities and other duties as assigned.

Ability to maintain confidentiality. Valid driver’s license, clean driving record and reliable transportation. Skills
Invoice Processing – Review, code and enter vendor invoices into the accounting system, ensure accurate general ledger coding and appropriate approval. Payment Execution – Prepare and process checks, ACH Payments, and wire transfers, managing the payment schedule to avoid late fees. Vendor account reconciliation - Reconcile vendor statements, research discrepancies, and resolve outstanding payment issues.

Strong Microsoft Office Excel skills (formulas, pivot tables, data entry). Expense Management – process and verify employee charge card expenses. Compliance – Assist with annual audit requirements. Identify and communicate best practices for storing and filing payment records. Organized with excellent attention to detail and accuracy. Time management - ability to work independently, manage competing priorities, and proactively solve problems. Excellent organizational, interpersonal, and communication skills (written and verbal).

Solid proficiency with various technologies and willingness to continually learn. Experience with Blackbaud Financial Edge or similar accounting software preferred. Benefits
Paid time off (with increases over years of service). Affordable benefits: medical, dental, vision and more.
401K and Roth retirement plans with up to 5% matching. Employee Assistance Program, including mental health, financial, personal growth resources and more. Opportunities for growth. Paid training and education. Staff recognition and appreciation.