Operations Manager, 12 months fixed term contract

Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision. The London office is seeking a seasoned Operations Manager to support the Director of Administration in overseeing the day-to-day operational functions of the London Office.

This is a key leadership role that requires deep law firm experience, exceptional organisational skills, and the ability to manage complex projects in a fast-paced, high-performance environment. Responsibilities include: Work closely with the Director of Administration to manage daily operations across departments (e.g., Facilities, HR, IT, Finance, legal support). Support the Director of Administration in coordinating interdepartmental projects and process improvements to enhance operational efficiency and service delivery.

Supervise administrative staff and ensure service excellence in support of attorneys and legal professionals. Monitor and report on key performance metrics, budgets, and vendor contracts. Provide support in overseeing space planning, office maintenance, and vendor relations. Assist in the implementation and enforcement of firmwide policies and procedures in line with SRA rules and regulations and ensure ongoing compliance.

Support the Director of Administration in onboarding new partners, including coordination of internal resources, technology setup, integration into firm operations, and orientation on policies and procedures. Support the Director of Administration in driving adoption of legal technology and operational tools, collaborating with IT and practice teams to support innovation and improve workflows. Manage special projects as assigned by the Director of Administration.

Qualifications: Minimum 7 years of progressive operations or administrative management experience in a law firm or professional services environment. In-depth understanding of the Solicitors Regulation Authority (SRA) rules and regulations, and experience supporting compliance within a legal practice. Strong organisational, problem-solving, and project management skills. Excellent communication and interpersonal skills. Ability to thrive in a high-pressure, detail-oriented, and confidential environment. Proficiency in Microsoft Office Suite; advanced Excel and PowerPoint skills. Ability to work well under pressure and within a team environment. Effective verbal and written communication skills. Ability to efficiently manage a proactive and reactive workload.

Experience: Familiarity with the unique demands of a law firm, flexibility to support attorneys with varying administrative needs as and when needed. Strong client service orientation and the ability to manage internal stakeholders at all levels. Strategic thinker who is hands-on and solutions driven. Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law. For technical difficulties with our online application, please contact us at
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Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.

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