Project manager - Proposal & Bid Coordinator

Proposal & Bid Coordinator Scholarly Publishing

We are seeking a detail-oriented Proposal & Bid Coordinator with experience in scholarly publishing, proposal development, and presentation design. This role coordinates bid activities, develops compelling customer-focused proposals, and maintains reusable sales resources to support business growth.

Key Responsibilities

• Coordinate proposal workflows, meetings, documentation, and deadlines throughout the bid process.
• Guide proposal content and storytelling to ensure responses are complete, compliant, persuasive, and aligned with customer needs.
• Collaborate with sales, partnerships, and proposal writers to develop impactful proposals and presentations.
• Analyze customer feedback, market intelligence, and win/loss insights to refine messaging and improve bid outcomes.
• Maintain and update proposal resources, including case studies, customer success stories, sales collateral, templates, and previous bids.
• Support continuous improvement of proposal processes and value propositions.

Required Qualifications

• Bachelor s degree.
• 8+ years of experience in scholarly publishing, including bid coordination, proposal development, or related activities.
• Strong ability to translate customer needs, account data, and market insights into persuasive proposals and presentations.
• Advanced PowerPoint and Excel skills, with a good understanding of Power BI.
• Excellent written, verbal, and presentation skills in English.
• Strong organizational, project coordination, and stakeholder collaboration skills.
• Self-directed, results-oriented, and able to manage deadlines across multiple teams.
• Direct experience in proposal development or presentation design.
• Familiarity with value-selling frameworks, sales messaging, or marketing.
• Experience managing SharePoint or internal resource sites.
• Project management experience and the ability to navigate organizational change.