Administrative Assistant 2

Description:
•Purpose of the Team: The purpose of this team is responsible for working on the backend of storage for cloud data.
•Key projects: The role will include onboarding/offboarding, PC management and tracking, expense reporting, space management, event planning, travel management, and calendar management – 1 calendar.

Candidate Requirements
• Degrees or certifications required: No particular degree required for the role.

2+ years of administrative or business support experience.
Performs a variety of complex administrative functions for all levels of management, including external business partners.
Manages schedule(s), coordinates travel arrangements, and processes business expenses.
Coordinates meetings and events, department financial operations, personnel operations, and facility operations.
Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships.
Provides general office support.
Serves as the department/group contact.
Completes special projects as assigned.

Custom Fields:
How will contractor performance be measured?
• Leader''s calendar and time are aligned with strategic business priorities, minimizing reactive scheduling
• Consistent, predictable execution with strong visibility across stakeholders
• Reduced need for follow-up through proactive communication and coordination
Established trust through reliability, judgment, and operational excellence

Top 3 Must-Have HARD Skills & years of experience for each
2+ years of proficiency with productivity software, including Word, Outlook, PowerPoint, Excel, and Teams meetings.
2 years of experience with Calendar management
2 years of experience with onboarding/offboarding
2 years of experience planning and coordinating morale events

Explain a typical day in the role.
Provide comprehensive calendar management and scheduling support
Coordinate end-to-end travel logistics
Plan and execute meetings, including preparation and follow-up
Manage expense reporting and reconciliation
Support space planning and office logistics
Lead event planning and coordination
Triage inbox and communications to ensure timely, effective responses

What is the ideal background of a candidate for this role?
• 2+ years of administrative or business support experience
• Demonstrated strength in calendar, travel, and meeting management
• Experience supporting senior leaders in a fast-paced, dynamic environment
• Proficient in 365 tools (Outlook, Teams, Excel, PowerPoint)
• High level of discretion, strong organizational skills, and consistent follow-through
Proactively triage inbox and communications to maintain responsiveness and efficiency