Start searching
Back to Jobs
Recently postedAdministrative

Office Administrator

Cloud and ThingsAlbany, NY🇺🇸United States

Why this role stands out

In this vital on-site Office Administrator role at Cloud and Things, you'll be instrumental in supporting a large project office and contributing to transformative IT solutions for the public sector. If you are a detail-oriented and proactive individual with strong organizational skills, you will thrive in this position, gaining valuable experience while ensuring a smooth and professional office environment. This is an excellent opportunity to join a reputable company and make a tangible impact.

Quick overview

Salary$60k - $70k/yr
SeniorityMid Senior
Work modeOn Site
LocationAlbany, NY, United States
Microsoft ExcelMicrosoft PowerPointMicrosoft OutlookAgile

Job description

Our goal is to solve problems and deliver results for our clients. At Cloud and Things, you can be a part of transforming the public sector’s IT environment. Our team is on the forefront of helping to solve the government's most complex IT challenges. If you are seeking a role that offers the opportunity to work on rewarding projects, consider a career with Cloud and Things. 
*This is an exempt position. Salary commensurate with experience*
Job Title: Office Administrator
Location: Albany, NY (Onsite)
Duration: 36 Months
W2 Hourly Rate: $30-$40/hour
Application Deadline: October 15, 2026
Overview:
We are seeking an Office Administrator who will support our client by managing front-office operations, reception, workplace logistics, and administrative support for a large project office. The role serves as a primary point of contact for staff, clients, vendors, and visitors while supporting office security, facilities coordination, meeting logistics, communications, and day-to-day operational needs.
Duties:
  • Provide administrative support for up to 200+ staff who may occupy the project office.
  • Manage reception for visitors and guests, including greeting clients, vendors, and visitors, issuing visitor badges, escorting confirmed guests when necessary, and maintaining visitor logs.
  • Enforce standard office security procedures and badging access requirements, including issuing temporary visitor passes, assisting staff with badge issues, and managing badge inventory.
  • Manage incoming and outgoing mail and packages and submit building maintenance requests as needed.
  • Operate workspace reservation software to manage conference room bookings and coordinate with other Deloitte offices for events, resources, and support as needed.
  • Monitor and manage office and kitchen supply inventory, replenish supplies, and maintain refreshment equipment in clean and serviceable condition while coordinating vendor service when required.
  • Maintain required legal postings and support adherence to health and safety policies and procedures defined by Deloitte, the client, and building management.
  • Address and triage building maintenance and technology-related requests and coordinate with the PMO to distribute project-wide facility, health, and safety announcements.
  • Manage the office calendar and, as needed, coordinate meetings for project leadership, including 3-5 Deloitte Partners and Managing Directors, and support conferences or department meetings.
  • Order and facilitate catered meals as requested by project leadership and coordinate logistics for office functions, meetings, conferences, entertainment, receptions, and dinner arrangements with minimal direction.

Mandatory Qualifications:
  • Ability to serve as the “face” of Deloitte in the office, representing firm culture and standards to both staff and guests.
  • Ability to work onsite 45 hours per week, from 8:00 a.m. to 5:00 p.m., Monday through Friday.
  • 3+ years of work experience as a receptionist for a large office or as an administrative assistant supporting high-level or C-suite executives.
  • Fundamental computer skills, including Microsoft Outlook, Word, Excel, and PowerPoint.
  • Excellent interpersonal and communication skills with the ability to provide exceptional customer service to both Deloitte staff and clients.
  • Ability to anticipate problems, take initiative, prioritize and multitask, and demonstrate excellent time management.
  • Ability to work effectively in a team environment.
  • Must be legally authorized to work in the United States without the need for employer sponsorship now or at any time in the future.
  • Ability to adapt to new procedures, sudden schedule changes, or rapidly evolving project requirements.
  • Sensitivity to the needs of a diverse, cross-functional team and the ability to communicate respectfully across all demographics.

Desirable Qualifications:
  • Ability to coordinate complex meeting logistics across time zones, book meeting rooms, anticipate conflicts, and resolve them proactively.

What We Offer:
  • Opportunities to lead impactful transformations in the public sector infrastructure.
  • Engagement with high-profile government initiatives, supporting meaningful change.
  • Professional development through exposure to innovative Agile practices and leadership collaboration.
  • A collaborative environment that values ownership, initiative, and continuous learning.
  • Ready to make a difference?
  • We’re eager to connect with qualified candidates committed to delivering results and fostering excellence within client projects.
  • Cloud and Things complies with all applicable federal, state, and local laws regarding recruitment and hiring. All qualified applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other category protected by applicable federal, state, or local laws.
  • AI-Assisted Resume Evaluation Notice
  • Cloud and Things – Talent Management
  • Notice to Candidates
  • Cloud and Things utilizes artificial intelligence (AI) tools to assist our recruiting team in evaluating candidate applications for streamlining; consistency, efficiency, and thoroughness. All hiring decisions are ultimately made by our human recruiting professionals.
  • How AI Is Used
  • Our AI tools assist by:
  • Analyzing resumes against job requirements
  • Supporting our recruiters in candidate data evaluation
  • Ensuring consistent review standards across all applications
  • Important: AI serves as a support tool only. As noted above, all candidate selection and hiring decisions are made by experienced human recruiters. Your unedited resume will be processed by our AI tools as part of this evaluation.
  • Your Data and Privacy
  • Cloud and Things Data Handling:
  • Your information is processed securely and used exclusively for recruitment purposes
  • Cloud and Things may store your resume in our Applicant Tracking System (ATS) indefinitely for future job matching opportunities
  • You may opt out of long-term ATS storage by emailing your name and your request to opt out of storing your resume in the ATS to: security@cloudandthings.com
  • All personal information is handled confidentially in accordance with our privacy policy
  • AI Tool Data Processing:
  • AI processing data is retained for a maximum of 90 days, after which it is deleted
  • All data sent to AI tools is encrypted in transit and at rest
  • AI tools comply with applicable privacy laws including GDPR and CCPA
  • Personal data is anonymized or minimized wherever possible during AI processing
  • Your Participation
  • By submitting your application, you acknowledge this notice and consent to AI-assisted evaluation as part of our recruitment process. You may opt out only by choosing not to submit your resume for consideration.

Similar jobs

Apply