Executive Assistant

RESPONSIBILITIES

Kforce has a client in San Francisco, CA that is seeking an Executive Assistant.

Responsibilities

• Manage complex executive calendars and resolve scheduling conflicts
• Act as a calendar gatekeeper, understanding executive priorities and protecting their time
• Coordinate internal/external meetings, take notes, and follow up on action items
• Prepare executive presentations using Google Slides and other office tools
• Coordinate All Hands, off-sites, team events, and virtual meetings
• Manage domestic and international travel arrangements end-to-end
• Handle expenses, credit card reporting, and purchase orders
• Maintain Slack channels, distribution lists, shared folders, and team repositories
• Coordinate onboarding for new senior leaders
• Support other Executive Assistants when needed
• Manage multiple executives with different working styles and priorities
• Exercise strong judgment, discretion, confidentiality, and independence
• Provide high-level executive support by managing executive calendars, scheduling internal and external meetings, and resolving scheduling conflicts
• Participate in executive meetings when appropriate, record meeting notes, and follow up on action items
• Prepare presentation materials using Google Slides and office software for internal executive meetings and external engagements
• Identify potential roadblocks and prioritize executive time based on a holistic awareness of company-level priorities
• Prepare expense reports and manage monthly credit card purchasing reporting in a timely manner
• Create and manage purchase orders to support departmental needs
• Maintain updated team alias distribution lists, Slack channels, and shared repository folders
• Manage onboarding schedules and logistics for new senior leaders joining the department

REQUIREMENTS:

• Adapt quickly to changing priorities and use AI/technology to improve efficiency and quality.
• Demonstrated ability to manage multiple executives with differing working styles
• Excellent written and verbal communication skills
• Strong organizational skills and high level of integrity with demonstrated discretion in handling confidential information
• Ability to adapt quickly in response to changing priorities and minimal direction
• Looks for ways to leverage AI and technology to achieve quality and efficiency
• Ability to execute tasks and make informed decisions with little to no executive intervention, exercising high-level discretion and sound judgment

Critical skills:

• Executive calendar management
• Gatekeeping
• Executive communication
• Travel coordination
• Meeting management
• Confidentiality
• Google Slides
• Expenses/POs
• Stakeholder management
• AI/technology adoption
• Strong judgment

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.
We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law. This job is not eligible for bonuses, incentives or commissions. Kforce is an Equal Opportunity/Affirmative Action Employer.

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