Administrative Assistant - Equity Derivatives

Administrative Assistant — Equity Derivatives

Role Overview

Jefferies is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the Equity Derivatives team. This individual will play a critical role in the day-to-day operations of a fast-paced global markets trading environment, providing high-level administrative support to senior team members while coordinating complex schedules, travel, meetings, expenses, events, and client interactions.

The ideal candidate is a polished professional who thrives in a high-pressure, dynamic environment; exercises sound judgment and discretion; anticipates needs before they arise; and communicates effectively with internal teams, clients, senior executives, and external stakeholders. This role requires strong organizational skills, adaptability, professionalism, and the ability to manage competing priorities with accuracy and urgency.

Key Responsibilities

• Provide high-level administrative support to senior members of the Equity Derivatives team.
• Manage complex calendars, including scheduling meetings, conference calls, internal reviews, client meetings, and cross-functional discussions.
• Proactively identify and resolve scheduling conflicts, shifting priorities, and time-sensitive requests.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and related logistics.
• Prepare, submit, and track expense reports using SAP Concur.
• Serve as a professional liaison with clients, senior executives, assistants, and internal business partners.
• Coordinate internal and external meetings, including room bookings, video conferencing, materials, agendas, and follow-up logistics.
• Greet and host clients, visitors, and external guests in a professional and polished manner.
• Partner with the events team to coordinate internal and external events, client functions, conferences, and team activities.
• Support team members during travel, including remote coordination of meetings, logistics, materials, and schedule changes.
• Coordinate printing, production, and distribution of documents, presentations, and meeting materials.
• Handle confidential and sensitive information with the highest degree of discretion and professionalism.
• Act as a backup to other administrative assistants as needed, contributing to a collaborative and team-oriented support environment.
• Assist with special projects and ad hoc administrative needs for the team.

Qualifications

• Bachelor’s degree required.
• 5+ years of administrative experience preferred, ideally supporting senior professionals in financial services, global markets, trading, investment banking, or another fast-paced corporate environment.
• Experience working in or supporting a high-pressure trading floor or markets environment strongly preferred.
• Experience with SAP Concur preferred.
• Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organizational, time management, and prioritization skills.
• High attention to detail and commitment to accuracy.
• Ability to manage multiple calendars, competing priorities, and urgent requests simultaneously.
• Proactive, resourceful, and solutions-oriented approach.
• Strong interpersonal skills and ability to interact professionally with senior executives, clients, and internal stakeholders.
• Ability to exercise sound judgment and maintain confidentiality.
• Flexible, adaptable, and comfortable working in a fast-paced, team-oriented environment.

Compensation

The salary range for this role is $95,000 to $115,000.

Actual salary offered will be based on several factors, including the candidate’s qualifications, experience, skills, and location, as well as internal equity and business needs.

Primary Location Full Time Salary Range of $95,000 - $115,000.

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