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Accounts Payable

Nextgen Information ServicesDes Peres, MO🇺🇸United States

Quick overview

SeniorityMid Senior
Work modeOn Site
LocationDes Peres, MO, United States
OracleMicrosoft ExcelMicrosoft OfficeERPData EntryGeneral Ledger

Job description

Position Summary

The Accounts Payable Specialist will support daily accounts payable operations by ensuring vendor invoices are processed accurately and paid on time in accordance with company policies and procedures. This individual will manage high-volume invoice workflows, process payments, reconcile vendor statements, and assist with month-end accounting activities.
The selected candidate will join an established team to support day-to-day accounts payable operations while the existing team focuses on implementing a new enterprise resource planning (ERP) system, Oracle.
Key Responsibilities
  • Manage and prioritize high-volume invoice processing workflows.
  • Ensure invoices are processed accurately and within established timelines.
  • Process weekly cash disbursements and check runs.
  • Reconcile vendor statements and resolve discrepancies, missing invoices, and outstanding payments.
  • Provide customer service to vendors and internal stakeholders through phone, email, and in-person communication.
  • Manage open purchase orders to facilitate timely and accurate payments.
  • Assist with month-end activities, including accruals and General Ledger (GL) reconciliations, as assigned.
  • Support 1099 reporting and filing requirements.
  • Manage incoming mail, including sorting and investigating refund checks.
  • Learn and work with the current ERP system, then transition to the new Oracle ERP system following its implementation.
Required Qualifications
  • Minimum of 3 years of full-cycle Accounts Payable experience in a large organization.
  • At least 1 year of experience working with an ERP system.
  • Strong proficiency in Microsoft Office, particularly Microsoft Excel, including formulas.
  • Experience managing high-volume invoice processing and payment workflows.
  • Strong attention to detail and accuracy in financial transactions and data entry.
  • Excellent organizational skills and the ability to prioritize competing tasks.
  • Ability to work independently and collaboratively in a team environment.
Preferred Qualifications
  • Bachelor's degree in Accounting, Finance, Business, or a related field.
  • Previous experience working with Oracle ERP.
  • Experience using a purchase order (PO) system.
  • Intermediate Excel skills, including pivot tables.
  • CAPA (Certified Accounts Payable Associate) or CAPP (Certified Accounts Payable Professional) certification.

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