Accounts Payable Specialist

RESPONSIBILITIES:

1.  Process all invoices (communicate with departments at assigned locations):

• Process Accounts Payables under company payment terms, ensuring appropriate authorization per company policy
• Adhere to department procedures, ensuring documentation is accurate
• Meet with other departments as needed to resolve invoice issues
• Involve higher levels of management to resolve issues
• Ensure vendors are paid on time and accurately
• Maintain files for invoices and reports

2.  Follow-up on all problem invoices:

• Visit assigned location for business understanding and issue resolution as needed
• Gather all necessary information and data (ex: packing slips, names, dates, documentation, system data)
• Sort out misunderstandings with vendors
• Get authorization to pay invoice
• Ensure procedures are followed in an accurate and timely manner (ex: received and entered into system)

3.  Perform Month-End Tasks (Journal Entries & Balance Reports):

• Follow checklist for schedule and organization of all Month-End Tasks
• Create Journal Entries per checklist
• Reconcile accounts

-  Resolve issues as needed

• Prepare analyses
• Archive reports/documentation as required

4.  Support Finance Department – as needed

• Create standard reports
• Support Fixed Asset Accounting
• Support Expense Reports and Corporate Credit Card issues

5.  Kaizen Activity (Continuous Improvement):

• Perform TPS activities and methods to identify root causes
• Identify trends of waste (effort, supplies, etc)
• Work with other departments as needed
• Recommend and implement improvements
• Follow-up to confirm that countermeasures resolved issues

• Maintain 5 – S work environment, ensuring safety and organization