Senior Administrative Business Partner

Job Title: Senior Administrative Business Partner

Job Location: South San Francisco, CA

Job Type: Contract

Pay Range: $38.80hr - $43.80hr

Job Overview:

The Senior Administrative Business Partner will play a vital role in supporting seamless operations, communication, and engagement efforts across the organization. The candidate will provide high-level administrative and logistical support to senior leaders and cross-functional teams, contributing to the planning and execution of critical meetings, events, and department-wide initiatives. With strong attention to detail and a proactive mindset, the successful candidate will manage complex calendars, coordinate global meetings, and partner with internal and external stakeholders to ensure operational excellence. The candidate will assist in organizing leadership offsites, global summits, and internal communications while collaborating closely with event services and communications teams. Additionally, the successful candidate will help maintain internal platforms, support onboarding efforts, and contribute to enhancing team connectivity and engagement by managing feedback loops and implementing operational best practices.

Key Responsibilities:

• Highly skilled in Microsoft Suite and manage shared team drives and complex scheduling requests, potentially across multiple time zones.
• Advanced knowledge of available IT systems, including virtual collaboration tools.
• Manage relationships with internal and external stakeholders, often with a high level of confidentiality required.
• Plan large mid-level internal meetings, such as department meetings or large team and committee sessions.
• Manage scheduling meetings with external business partners, overseeing preparation and post-meeting needs.
• Lead the planning and execution of internal meetings requiring webcasting and sophisticated technology.
• Independently lead the planning and execution of complex team offsites involving multiple locations, days, activities, or travel needs.
• Contribute to and assist with agenda and meeting material creation and distribution, as well as the flow of offsite events and meetings.
• Attend all internal meetings and assist in note-taking and action item follow-up.
• Draft email communications on behalf of the manager, team, department, or leader.
• Manage departmental intranet sites, newsletters, common drives, and knowledge management portals by collecting content, distributing information, and overseeing maintenance.
• Coordinate collecting and implementing feedback for communications when applicable.
• Coordinate certain logistics of space management moves, closely collaborating with the administrative space planning lead.
• Manage the candidate interview process, including hosting candidates, collecting feedback, preparing hiring or promotion packages for review committees, and partnering with Talent Acquisition and Hiring Managers throughout the process.
• Manage administrative components and logistics of onboarding, ensuring new hires have information for orientation, welcome events, and new devices.
• Manage and plan team-building events and workshops.
• Keep up-to-date on available training and organize sessions for the team and other administrative personnel in the department.
• Process and manage vendor and speaker engagements, contracts, and payments.
• Autonomously maintain department organizational charts.

Minimum Candidate Qualifications & Experience:

• 7+ years of related administrative, operations, or project management experience, with experience in the pharmaceutical or biotechnology industry preferred.
• Experience working with senior leaders and management.
• Ability to multitask, prioritize, and execute tasks independently, with the capability to assist in coordinating workflow among team members.
• Collaborative mindset that initiates and facilitates team development, ensures relevant information is shared, and works across functions to achieve optimal outcomes.
• Ability to exercise sound judgment and discretion concerning sensitive, confidential, and proprietary information.
• Demonstrates accuracy and high attention to detail in personal and team work products.
• Makes independent decisions based on breadth of experience, skill, and strategic context with minimal need for external validation.
• In-depth knowledge of Microsoft Office (PowerPoint, Excel, Word) and virtual collaboration tools (Google Meet, Microsoft Teams, Zoom), with the ability to provide instruction or training to others.
• Familiarity with the organization s structure is strongly preferred.
• Bachelor s degree (BS/BA) or equivalent industry experience.

Location:

• This position is based in South San Francisco, CA.

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• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan
• Health Savings Account (HSA)
• Disability Insurance (Short-Term and Long-Term)
• Life and AD&D Insurance
• Paid Sick Leave (where required by applicable state or local law)
• Supplemental Insurance Plans
• Identity Theft Protection
• Pet Insurance
• Employee Wellness Programs
• Employee Assistance Program (EAP)
• Career Growth and Professional Development Opportunities