Executive Assistant - Finance

Provide executive-level administrative support to the Senior VP/CFO and the Finance leadership team at The Jackson Laboratory — the person who knows what's on every calendar, what's due when, and who needs to be in the room.

The Role
This position provides executive-level administrative support to leaders at the Senior Vice President and Executive Vice President level — currently the Senior VP/CFO, the Corporate Controller, and the broader Finance leadership team. You'll manage confidential correspondence, complex multi-time-zone travel, Board Committee logistics, and the daily rhythm of a busy finance office. Hybrid ideally to Bar Harbor, ME in office as needed and occasional travel.

What You'll Do — Executive Support
Own the executive's calendar and act as gatekeeper for competing priorities
Arrange complex, multi-time-zone travel and compile meeting materials
Draft and edit correspondence, some of it confidential
Triage incoming issues and route or respond as appropriate
Complete expense reports and other recurring administrative work
Serve as the connective tissue between the executive's office and internal stakeholders

What You'll Do — Finance Department Operations
Track approved absences, AWAs, and time reports for Finance leadership
Maintain Finance, Notary, and AAIG SharePoint sites and email aliases
Coordinate Board Committee meetings and track minutes for signature
Plan full-team retreats, budget planning sessions, and leadership meetings
Manage the Administrative Assistants Information Group — meetings, speakers, follow-up
Initiate purchase requisitions and track event budgets

What You Bring
8+ years of experience in a same or similar executive support role (10+ years preferred)
High school diploma required; Bachelor's degree preferred, or equivalent combination of education and experience
Proven ability to handle confidential information with discretion
Strong written and verbal communication skills, including with Board members and external partners
Ability to manage competing deadlines in a fast-paced environment
Advanced proficiency in Microsoft Office, Zoom/Teams, and enterprise systems (HRIS, financial systems, travel programs)
Financial acumen to develop, monitor, and manage budgets
Flexibility to adapt to a frequently changing environment
Availability for after-hours support and occasional travel
Good to Know
This role is eligible for the Executive Assistant Incentive Plan
Work environment is sedentary — mostly seated, occasional standing or walking, lifting up to 10 lbs
The pay range for this position is $80,167- $116,242 Compensation offers are determined based on an assessment of related work experience, geographic location, and internal equity."
About JAX:
The Jackson Laboratory is an independent, nonprofit biomedical research institution with a National Cancer Institute-designated Cancer Center and nearly 3,000 employees in locations across the United States (Maine, Connecticut, California), Japan and China.

Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health. Founded in 1929, JAX applies over nine decades of expertise in genetics to increase understanding of human disease, advancing treatments and cures for cancer, neurological and immune disorders, diabetes, aging and heart disease.

It models and interprets genomic complexity, integrates basic research with clinical application, educates current and future scientists, and provides critical data, tools and services to the global biomedical community. For more information, please visit

EEO Statement

The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws.