Administrative Support

Description
The Ivalua Supplier Onboarding Support specialist is responsible for facilitating the seamless integration
of new and existing suppliers into the BAE Systems ecosystem. This role focuses on the administrative
and technical execution of the onboarding process within the Ivalua platform, ensuring that all required
documentation is completed accurately and timely to prevent delays in procurement activities. The
successful candidate will act as a primary liaison between external suppliers, internal buyers, and data
governance teams.
What You'll Do:
Supplier Coordination & Guidance: Utilize Ivalua's in-application messaging system to
proactively contact suppliers. Provide clear instructions and specific requests to ensure all
onboarding paperwork and compliance documentation are completed correctly.
Technical Troubleshooting: Serve as the first point of contact for suppliers encountering
technical or procedural hurdles during the onboarding process. Collaborate closely with Local
Data Stewards to resolve data entry errors or system bottlenecks.
Escalation Management: Identify non-responsive suppliers and escalate to the assigned Buyer
to verify contact information and reinforce the urgency of the onboarding requirements.
Identify "gridlock" within internal approval workflows and escalate to the appropriate internal
approval groups to ensure timely authorization and movement of the onboarding packet.
Stakeholder Communication: Maintain transparent and consistent communication regarding
onboarding status with both internal stakeholders (Buyers, Program Managers) and external
customers (Suppliers) to manage expectations and timelines.
Reporting & Metrics: Diligently update tracking metrics and dashboards to reflect the real-time
status of each supplier in the pipeline, providing visibility into onboarding velocity and potential
risks.
Maintain a regular and predictable work schedule.
Establish and maintain effective working relationships within the department, the Strategic
Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others
in order to maintain a positive and productive work environment
Skills
Administrative support, Call center
Top Skills Details
Administrative support
Additional Skills & Qualifications
Required Education, Experience, & Skills:
High School diploma or equivalent plus 2 or more years of related experience.
Each higher-level related degree, i.e., Bachelor's or Master's, may substitute for two years of
related experience. Degree must be from a university, college, or school which is accredited by
an agency recognized by the US Secretary of Education, US Department of Education.
Preferred Education, Experience, & Skills:
Previous experience in procurement, supply chain administration, or supplier management.
Familiarity with Ivalua or similar Supplier Relationship Management (SRM) software.
Strong written and verbal communication skills, with the ability to guide external parties through
complex administrative and technical processes.
Ability to troubleshoot basic system issues and navigate internal organizational structures to
resolve bottlenecks.
High attention to detail and the ability to manage a high volume of supplier files simultaneously.
Experience Level
Intermediate Level
Job Type & Location
This is a Contract position based out of Westminster, CO.
Pay and Benefits
The pay range for this position is $25.70 - $25.70/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Westminster,CO.
Application Deadline
This position is anticipated to close on Jul 31, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.