Senior Contracts Associate

Job Title: Senior Contracts Associate
Industry: Healthcare / Pharmaceutical & Biotechnology
Location: Hybrid onsite schedule – Morristown, NJ (2–3 days per week onsite)
Duration: 4 months – W2 Contract

Position Overview

The Senior Associate of Commercial Contracts, reports into the Vice President of Strategic Market Insights, Analytics & Operations, and represents the needs of the Commercial organization through initiation, review, and approval of contracts for all business activities. This position liaises across Commercial, Legal, Compliance, Procurement, and Finance to ensure proper adherence to policies and delivery of contracts and financial approval according to business need. This position supports contract administration for the Commercial organization (Strategic Marketing, Operations, Market Access and Sales) and manages the approval processes through our contract lifecycle management (CLM) system, Docusign, and enterprise resource planning (ERP) system.

The primary responsibility of this role is to ensure that legal contracts are reviewed and approved and to support the function with the receipt of materials and services. This position works with the Sales, Legal and Finance departments to input contracts, proposals, and CDAs into the contract management software system and to ensure that all needs are met per the timelines of the organization. This position will also work with Finance in onboarding of vendors and management of purchase orders (POs) and statements of work (SOWs), and to ensure the payment of suppliers and financial approval of contracts. This position should work proactively across stakeholders to ensure that the needs of the Commercial organization are met in line with documented policies and standard operating procedures (SOPs).

Recruiter Insights

• Looking for candidates with titles such as Senior Contracts Associate, Contracts Associate, Contract Administrator, Contract Specialist, Procurement Specialist, Procurement Analyst, Contract Analyst, or Commercial Contracts Specialist
• Strong experience with Contract Lifecycle Management (CLM), ERP, and requisition systems
• Experience supporting contract administration, vendor onboarding, purchase orders (POs), and statements of work (SOWs)
• Ability to work cross-functionally with Commercial, Legal, Compliance, Procurement, Finance, and Sales
• Prior experience in the pharmaceutical, biotechnology, or medical device industry is preferred
• Experience with Docusign CLM, Workplace, or Great Plains is a plus

Key Qualifications

You have:

• Bachelor''s degree required
• 3+ years of prior contract and/or procurement experience
• 2+ years of experience with CLM, ERP, and requisition systems
• Prior experience working in the pharmaceutical/biotechnology or medical device industry preferred
• Proven negotiation skills with suppliers, proven cost reduction efforts, experience with contract negotiation
• Experience with Docusign CLM, Workplace, Great Plains a plus

Responsibilities

Contract Administration & Compliance

• Observe and follow all Finance, Supply Chain, Vendor Management and Quality SOPs
• Maintain CLM/ERP-related matters; ensure prompt and accurate processing of contracts, requisitions, purchase orders and invoices in support of department and financial goals
• Review contracts to verify accuracy, terminology and specifications; ensure timely legal review for operations requirements

Vendor & Stakeholder Management

• Liaise with both internal and external customers to ensure prompt and correct data entry of all contracts
• Provide timely follow-up of all correspondence between the CLM system, Intercept Legal Team, and vendors to ensure contracts are correctly executed, signed and filed
• Resolve vendor or contractor grievances and claims against suppliers

Contract & Procurement Operations

• Monitor CLM system daily for contract status and action items
• Maintain accurate purchasing standards in conjunction with Finance department
• Review PO requisitions to verify accuracy, terminology, and specifications when required
• Track the status of requisitions, contracts and orders
• Assist the sourcing of suppliers, obtaining quotes and negotiation of contracts
• Perform other duties as assigned

Education

• Bachelor''s degree required