Administrative Assistant

Job title: Admin Assistant

Location: Nyc, NY, 10018

Work hours: 9-6

Schedule: Hybrid 3 days a week

Job Summary:

Seeking a detail-oriented Administrative Assistant to support corporate operations through data entry, Excel reporting, PowerPoint presentation creation, meeting coordination, and document management. The ideal candidate will have 1-3 years of office experience, strong Microsoft Office skills, and the ability to interact professionally with cross-functional teams and senior executives. This role involves maintaining business records, preparing reports and presentations, taking meeting minutes, and supporting real estate project and approval processes in a fast-paced corporate environment.

Proposed Role Responsibilities

• Vaulting – Phase 1: receive email, use that to update our master tracker with the new expirations, options, kickouts, clear out pre-existing deal terms.
• Phase 2: compile the vaults on an excel file and submitting it through. a ticket.
• Data entry
• Dossier creation (presentations) – Photos, lease plans, traffic and demographic info, proofreading
• Market maps – in PDF and on internal software tool
• Meeting minutes – taking minutes in a professional manner to be shared with brand leadership
• Meeting agendas
• Roadmap updates – High Level Plan ongoing maintenance and updates
• Maintaining the Milan shared drive (ICEs, final dossier, layouts)
• Stamping AFEs and verifying organizing and having property naming conventions

Candidate Qualifications:

• Starting date by beginning of Oct (if not sooner)
• 1-3 Years Experience in an office setting
• College Grad preferred
• 3-4 days in the office
• Excel (basic data entry; Preferred: Pivot tables, V look up)
• PowerPoint – building decks
• Microsoft Office / Outlook experience
• Skilled with taking minutes from meetings including actionable outcomes